Office Administrator

Job Summary:

We are seeking a highly organized and proactive Office Manager to oversee the day-to-day administrative and operational functions of the office. The ideal candidate will be responsible for ensuring smooth office operations, maintaining workplace hygiene and facilities, managing vendors, coordinating office events, supervising support staff, and creating a productive work environment for employees and visitors.

Key Responsibilities:

1. Office Administration & Operations

• Manage overall office operations and administrative activities.
• Ensure smooth functioning of office facilities and infrastructure.
• Maintain office policies, procedures, and operational standards.
• Monitor office supplies, stationery, and inventory requirements.
• Coordinate with internal departments for administrative support.

2. Housekeeping Arrangements

• Supervise housekeeping and support staff.
• Ensure office cleanliness, sanitation, and hygiene standards are maintained.
• Conduct regular inspections of workspaces, meeting rooms, pantry, and common areas.
• Coordinate maintenance and repair activities with vendors and service providers.

3.Vendor Management

• Manage relationships with vendors, service providers, and facility partners.
• Monitor vendor performance and service quality.
• Track office assets and maintain proper records.
• Ensure timely procurement of office supplies and equipment.

4.Event Management and Coordination

• Plan and coordinate office events, meetings, training sessions, and employee engagement activities.
• Manage meeting room arrangements and logistics.
• Support organizational events and special projects.

5.Compliance and safety

• Ensure workplace safety and compliance with organizational standards.
• Monitor office security, visitor management, and emergency preparedness procedures.
• Maintain records related to facilities and office administration.

6. Reporting and coordination

• Prepare administrative and operational reports for management.
• Coordinate with HR, Finance, IT, and other departments for office-related requirements.
• Identify opportunities to improve office efficiency and employee experience.

Education Requirement

• Bachelor's Degree in Business Administration, Management, or a hospitality

Other Skills Required:

• MS Excel knowledge
• MS word knowledge
• Good communication skills
• Negotiation Skills
• Management and coordination skills