Office Administrative Assistant

About Triple:

Triple is leading the way in remote work solutions, helping small and medium-sized businesses in North America build highly efficient remote teams for Administration, Customer Service, Accounting, Operations, and back-office roles. Our focus has always been on our Clients, People, and Planet, ensuring our operations contribute positively across these key areas. Distinguished by its rigorous standards, Triple excels in:

• Selectively recruiting the top 1% of industry professionals
• Delivering in-depth training to ensure peak performance
• Offering superior account management for seamless operations

Embrace unparalleled professionalism and efficiency with Triple—where we redefine the essence of remote hiring.

Job Summary:

We're looking for a Virtual Executive Administrative Assistant to support US-based businesses and executives across administrative, operational, reporting, research, and project coordination activities.

This is a great opportunity for professionals from backgrounds such as Executive Assistance, Administrative Support, Business Operations, Customer Support, Project Coordination, MIS, or Remote Operations who are highly organized, proactive, and comfortable working independently.

You'll work closely with business leaders and teams, helping manage day-to-day priorities, keeping operations organized, and ensuring important tasks are completed accurately and on time.

What You'll Do:

Executive & Administrative Support

• Manage calendars, schedules, meetings, emails, and follow-ups.
• Prepare documents, presentations, reports, and business communications.
• Support executives with day-to-day administrative and organizational requirements.
• Handle confidential information with professionalism and discretion.

Business Operations

• Support day-to-day business and back-office operations.
• Coordinate with internal teams, clients, and external stakeholders.
• Track tasks, processes, deadlines, and follow-ups.
• Identify operational gaps and proactively support process improvements.

Excel, MIS & Reporting

• Prepare and maintain MIS reports, trackers, spreadsheets, and dashboards.
• Use Excel and Google Sheets for data analysis and reporting.
• Work with formulas, pivot tables, charts, and data visualization.
• Consolidate information and prepare clear reports for decision-making.

Project Coordination

• Support planning, execution, and tracking of business projects.
• Maintain project trackers, timelines, action items, and status updates.
• Coordinate with different stakeholders to ensure timely completion of deliverables.
• Identify delays or potential issues and escalate them proactively.

Research & Data Management

• Conduct online research and gather relevant business information.
• Prepare research summaries and reports.
• Maintain accurate databases, records, files, and documentation.
• Ensure information is organized, updated, and easily accessible.

Vendor & Stakeholder Coordination

• Communicate with vendors and service providers.
• Track invoices, orders, documents, contracts, and follow-ups.
• Coordinate with stakeholders to ensure timely completion of requirements.

What We're Looking For:

• 3+ years of professional/corporate experience in Executive Assistance, Administration, Operations, Customer Support, Project Coordination, MIS, or a related field.
• Strong written and spoken English communication.
• Good working knowledge of Microsoft Excel and/or Google Sheets.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail and data accuracy.
• Proactive problem-solving and ownership mindset.
• Ability to work independently in a remote environment.
• Comfortable communicating with US-based clients, executives, and stakeholders.

Great If You Have:

• Experience supporting US-based clients or executives.
• Experience in Executive Assistant, Virtual Assistant, Operations, BPO, Customer Success, or Project Coordination roles.
• Advanced Excel/Google Sheets experience.
• Experience with CRM, project management, or productivity tools.
• Experience in US healthcare administration, insurance, or billing.
• Experience working in a remote or international environment.

Work Schedule:

US Shifts | 5 Days Working | Rotational Week Offs

Eastern Time: 6:30 PM – 3:30 AM IST

Pacific Time: 9:30 PM – 6:30 AM IST

Candidates must be comfortable working in US-aligned shifts.

Remote Work Requirements:

• Quiet and professional work environment.
• Laptop with minimum 8 GB RAM and Intel i5 8th Gen processor or equivalent.
• Working webcam and headset.
• Reliable internet connection with minimum 100 Mbps speed.
• Smartphone with reliable connectivity.

Key Skills Required:

Virtual Assistance · Executive Assistance · Administrative Support · Business Operations · Advanced Excel · Google Sheets · MIS Reporting · Project Coordination · Data Management · Business Communication