Office Administration Assistant (Upto 4 LPA)

Position: Admin Executive

Location: Pune

Work Mode: Work from Office

Experience: 1–4 Years

Industry: PropTech / Real Estate

About the Role

We are looking for a proactive and organized Admin Executive to manage day-to-day office administration, facility operations, vendor coordination, procurement, and workplace support. The ideal candidate should be capable of handling multiple administrative activities while ensuring smooth and efficient office operations.

Key Responsibilities

Manage day-to-day office administration and facility operations.

Coordinate with vendors and service providers for housekeeping, security, pantry, maintenance, etc.

Handle vendor management, coordination, and negotiations.

Manage procurement of office supplies, stationery, equipment, and other administrative requirements.

Maintain and monitor office assets, inventory, contracts, invoices, and administrative records.

Coordinate with internal teams for employee-related administrative requirements.

Support office events, meetings, employee engagement activities, and other workplace initiatives.

Track administrative expenses and assist with budget management and cost optimization.

Ensure timely resolution of facility and workplace-related issues.

Maintain proper documentation and records related to administration and facilities.

Ensure compliance with workplace safety and company administrative policies.

Identify opportunities to improve administrative processes and operational efficiency.

Requirements

1–4 years of experience in Administration, Facility Management, Office Operations, or a similar role.

Graduate in Any Discipline; a degree/diploma in Business Administration or Management is preferred.

Good knowledge of MS Office, particularly MS Excel.

Experience in vendor management, procurement, inventory, and facility coordination.

Strong communication and interpersonal skills.

Good organizational and multitasking abilities.

Ability to coordinate effectively with employees, vendors, and internal stakeholders.

Proactive approach with good problem-solving and negotiation skills.