We are looking for a proactive and detail-oriented Office Administrator to ensure smooth day-to-day operations of our office. This role involves managing administrative tasks, coordinating with vendors, supporting the leadership team, and ensuring the office environment runs efficiently.
Key Responsibilities:
Office Operations
- Oversee day-to-day office administration, including facility management, maintenance, and supplies procurement.
- Manage vendor relationships for housekeeping, security, and IT services.
- Ensure compliance with office safety and hygiene standards.
Documentation & Reporting
- Maintain and organize company records, contracts, and documentation.
- Assist in HR paperwork like onboarding, employee records, and attendance tracking.
Financial Administration
- Support the finance team in petty cash handling, expense tracking, and invoice coordination.
- Assist in basic accounting documentation for audits and monthly reporting.
Travel & Logistics Coordination
- Handle bookings for employee travel, guest accommodations, and courier services.
- Manage logistics for meetings, events, and company offsites.
Team & Leadership Support
- Provide administrative support for the leadership team's scheduling and meeting coordination.
- Assist in the procurement of office equipment and manage vendor quotations.
Office Culture & Events
- Plan team activities, celebrations, and employee engagement events.
- Maintain a welcoming and productive office environment.
Key Skills & Competencies
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal skills.
- Proficiency in MS Office / Google Workspace tools.
- Basic knowledge of bookkeeping and procurement processes is a plus.
- Problem-solving attitude with the ability to work independently.
Qualifications
- Bachelor's degree in Administration, Business, or related field.
- 13 years of experience in office administration, preferably in startups or SMEs.
- Familiarity with office management software is an advantage.
