Assist the IT Procurement office in ensuring compliance with the Group Procurement and Invoicing Policy and related processes, while supporting continuous improvement and maintaining SLA-based operations.
Perform P2P operations activities, including vendor onboarding and records maintenance, while liaising with end users, IT vendors, and internal/external stakeholders globally to support RFP/RFQ and IT Procurement operations/project activities, as well as invoice processing and related activities for group IT.
Liaise with IT vendors and internal clients across various locations and geographies for Invoice processing and related activities.
Conduct contract lifecycle management activities, which include maintaining the contract master database, managing contract signatures and documentation repositories, overseeing contract expiry tracking, and following up on renewals with contract owners.
Configure management reporting and data analytics reports for various stakeholders and senior management to support informed decision-making.
Collaborate closely with support teams such as Invoice Operations, Finance, PMO, and various delivery teams. Build strong relationships with stakeholders to ensure smooth and effective IT procurement support that aligns with strategic objectives.
Coordinate with internal/external stakeholders, address payment queries, rectify discrepancies, and conduct thorough checks of invoices before processing, approvals, and payments.
Keep track of approvals and maintain a repository of invoices and related documentation.
Prepare and publish periodic management reports.
Software Procurement & Tracking - Review and validate the Software Purchase Request (PR) for accuracy, document license-specific details, including cost per license, license type (e.g., perpetual, subscription), and total quantity. And update the inventory (ServiceNow )
Hardware Asset Reconciliation - Ensure all hardware assets are accurately registered, tracked, and aligned with financial records for audit and stock-taking purposes
Support in IT Financials activities involving budgeting, cost tracking, preparing financial reports and dashboards
