Making Tender Tracker, EMD Tracker, Making Letter for Pre-Bid Meeting, Team Coordination, EMD Refund Calling to Department, Google Drive. An MIS Executive in the Tender Billing Department of a Facility Management Industry is responsible for managing billing data, preparing invoices related to facility management contracts, maintaining MIS reports, tracking client payments, and coordinating with operations, HR, and finance teams for accurate billing and compliance.
The role mainly supports government and private sector facility management contracts including housekeeping, security, technical manpower, and integrated facility management (IFM) services.Key Responsibilities
1. Billing & Invoice Preparation
- Prepare monthly client invoices as per:
- Work orders
- Agreements
- Attendance sheets
- Deployment reports
- Generate:
- GST invoices
- Debit/Credit notes
- Proforma invoices
- Ensure accurate billing for:
- Housekeeping manpower
- Security guards
- Technical staff
- Maintenance services
- Consumables
2. MIS Reporting
- Prepare daily, weekly, and monthly MIS reports.
- Maintain records of:
- Client-wise billing
- Pending invoices
- Collections
- Outstanding payments
- Contract values
- Revenue tracking
- Create Excel dashboards and summaries for management review.
3. Tender Billing Coordination
- Coordinate with:
- Operations team
- Site supervisors
- HR department
- Accounts team
- Verify:
- Attendance
- Salary sheets
- Statutory compliance documents
- Client approvals before billing
4. Data Management & Documentation
- Maintain:
- Billing records
- Work orders
- Agreements
- Purchase orders
- Vendor/client data
- Update billing trackers and databases regularly.
- Ensure document accuracy and confidentiality.
5. Payment Follow-Up Support
- Track invoice submission and payment status.
- Assist in reconciliation of:
- Client ledgers
- Receivables
- Outstanding dues
- Coordinate with clients for invoice corrections or required documents.
6. Compliance & Reconciliation
- Verify compliance documents required for billing:
- GST
- ESIC
- EPF
- Salary proof
- Bank statements
- Support internal and external audits.
- Assist in monthly reconciliations.
