Marketing Operations Executive

Key Responsibilities

Order Management

• Manage full lifecycle of collateral requests from requirement intake to delivery
• Coordinate with internal teams to ensure timely execution
• Maintain accurate trackers for orders, stock, and dispatch status

Vendor Management & Sourcing

• Work with printing, logistics, and sourcing vendors
• Obtain competitive quotes, negotiate pricing, and ensure quality
• Maintain and review vendor databases; support new vendor onboarding

Finance & Invoicing

• Ensure timely invoice submission, approvals, and payment follow-ups
• Track budgets, spends, and cost optimization
• Maintain audit-ready documentation for finance/procurement

Process & Quality Control

• Ensure adherence to brand guidelines and quality standards across all collaterals
• Identify and suggest process improvements to enhance efficiency and TAT

Marketing Events & Conferences

• Support planning and execution of events, conferences, and partner meets
• Manage logistics, vendor coordination, dispatch planning, and on-site support as required

Cross-Team Collaboration

• Align with Marketing & Sales teams on requirements
• Coordinate with Design & Content teams for collateral production readiness