Manager Payroll & Compliance

Key Responsibilities:

Labour Compliance Management:

• Lead, supervise, and manage all Pan India Labour compliance activities in coordination with the Labour Compliance vendor.
• Monitor vendor SLAs, hold regular performance meetings, and organize quarterly knowledge-sharing sessions with internal stakeholders.
• Ensure accurate filing of returns, maintenance of updated registers, and submission of applications to RCs under various Acts.
• Review and draft responses to notices, orders, and inspections, ensuring timely submission with proper documentation.
• Conduct vendor and branch compliance audits, ensuring closure of observations.
• Maintain compliance reporting on We Comply and ensure real-time monitoring.
• Stay updated with changes in labour laws and ensure timely implementation.

Employee Benefits Administration:

• Lead activities related to UAN-Aadhaar seeding, PF, ESI, and Gratuity.
• Ensure updated nomination forms for employees and timely issuance of TIC for ESI-covered employees.
• Manage end-to-end NPS administration and reconciliation.
• Lead Full and Final Settlement (FFS) recovery cases and coordinate with the Legal team on litigation cases.

Vendor & Process Management:

• Lead RFPs for Labour compliance vendor empanelment.
• Drive initiatives on Compliance Calendar and related activities.
• Assist Payroll team on urgent matters, including audits.
• Focus on continuous process improvement and compliance knowledge sharing with Admin/HR teams.

Measures of Performance:

• 100% compliance with applicable labour laws.
• Accurate and timely submissions on We Comply and other portals.
• Timely closure of notices, inspections, audits, and recovery cases.
• Proactive identification and closure of compliance gaps and risks.
• Effective communication with employees regarding benefits, nominations, and statutory requirements.

Required Qualifications and Experience:

• Graduate/Postgraduate/LL.B with 8–10 years of experience in a company with Pan India presence.
• Strong experience in Pan India Labour compliance (PF, ESI, Gratuity Trust, S&E, CLRA), payroll processing, reconciliation, and audits.
• Hands-on experience with PF, ESI, State S&E portals, employment exchange, CLRA returns, and other statutory portals.

Knowledge and Skills Desired:

• In-depth knowledge of Pan India labour laws, PF, ESI, Gratuity, CLRA, etc.
• Strong understanding of payroll processing related to PF, ESIC, PT, and LWF.
• Excellent communication, analytical, attention-to-detail, and initiative-taking skills.
• Proficiency in MS Office (Excel & PowerPoint).
• Experience with Labour Compliance tools and HR systems is a plus.