Company Description
Studio Fry is a dedicated, multi-disciplinary production house with over 10 years of expertise, collaborating with more than 600 clients across various industries. Specializing in creating high-quality Food, Beverage, Product, and Lifestyle content, our clientele ranges from Fortune 500 companies to innovative startups. At Studio Fry, we embrace a do or do not philosophy, delivering impactful work that aligns with our clients visions. Our team's creativity and attention to detail have made us a trusted partner in visual storytelling.
Role Description
1. Office Management & Infrastructure
- Ensure smooth day-to-day functioning of office operations.
- Oversee maintenance of office premises, cleanliness, repairs, and safety protocols.
2. Inventory & Supplies Management
- Monitor and maintain stock of office supplies and stationery.
- Coordinate with vendors for timely procurement and delivery.
- Liaise with vendors for personal services, subscriptions, and maintenance.
- Ensure timely renewals of AMCs, insurance, and service contracts for office and founders both
- Track expenses and maintain budgets for personal and administrative needs.
- Oversee StudioFry props and ensure regular checks and upkeep.
3.Calendar & Schedule Management
- Maintain and manage the Founder's calendar, including meetings, appointments, and personal engagements.
- Prioritise and coordinate scheduling to avoid conflicts and ensure optimal time management.
- Send timely daily agenda, reminders and follow-ups for meetings and tasks.
4. Communication & Correspondence
- Manage emails, calls, and messages on behalf of the Founder.
- Draft, review, and send professional correspondence as needed.
- Maintain confidentiality and discretion in all communications.
5. Coordination During in - house Shoot
- Ensure smooth functioning of administrative operations on shoot days
- Coordinate logistics for outdoor/location-based shoots.
- Create inward and outward entries, and conduct a physical check to ensure everything is returned in working condition.
- Manage food, refreshments, and supplies for in-house shoots.
- Provide on-ground support to the Producer and Director as needed.
6. Documentation & Record Keeping
- Maintain organized records of administrative documents, contracts, and reports.
- Ensure timely filing and retrieval of documents for audits and compliance.
- Support the Finance team with documentation as needed.
7. Documentation & Personal Records
- Organize and maintain personal and professional documents, including contracts, IDs,licenses etc
- Ensure timely renewals of insurance policies, rent agreements, and other personal documentation.
- Prepare reports, presentations, and briefing materials as requested.
8. Travel & Accommodation Arrangements
- Coordinate travel bookings for employees and the Founder.
- Plan and book domestic and international travel, including flights, hotels, and ground transportation.
- Prepare detailed travel itineraries and ensure all arrangements are seamless.
- Handle visa applications, insurance, and travel documentation.
- Arrange accommodations and local transport as required.
- Maintain travel records and track related expenses.
9. IT & Asset Coordination (in collaboration with IT)
- Track return of office assets such as laptops and desktops / network connections /
accessories
10. Finance Support
- Assist the Finance team with petty cash management and invoice processing.
11. Personal Errands & Lifestyle Management
- Handle personal tasks such as appointments, shopping, gifting, and reservations.
- Coordinate with household staff, service providers, and vendors for personal needs.
- Ensure smooth execution of lifestyle-related activities with discretion.
13. Miscellaneous & Ad-Hoc Responsibilities
- Execute any additional tasks assigned by the Founder.
- Be available for urgent or time-sensitive requests beyond standard working hours.
- Maintain flexibility and adaptability to support evolving needs.
Qualifications
- Administrative skills including calendar management, documentation, and organizing meetings
- Strong communication and interpersonal skills for interacting with teams and external stakeholders
- Problem-solving, multitasking, and organisational skills
- Proficiency with office software such as Microsoft Office Suite and project management tools
- Ability to maintain discretion and handle sensitive information with confidentiality
- Experience in managing relationships with vendors and executing office-related processes
- Previous experience in an administrative role is preferred
- Bachelor's degree in Business Administration, Management, or a related field is an advantage
