Campaign Planning and Validation:
- Review and validate plans from stakeholders and coordinate as needed.
- Prepare a Material Requisition (MR) based on detailed plans for various channels and publications.
- Liaise with relevant teams to resolve any discrepancies in Purchase Order (PO) details.
Campaign Creation and Execution:
- Cross-check vendors for each channel or publication before updating the system.
- Generate Media Plans with schedules, estimates, and Release Orders (RO).
- Process RO generation after securing client approval.
- Ensure accurate and mandatory updates of GST and POS numbers for all monthly ROs, and share the ROs with vendors.
In-flight Management:
- Track the login status of activities from all channels and publications.
- Maintain meticulous records to support revenue validation and audit readiness.
- Prepare a liability sheet for all plan revenue/POs and maintain trackers for all media activities for financial tracking and reporting.
Billing:
- Follow up on logs fortnightly to keep the system updated for timely billing.
- Monitor each spot with relevant TAM IDs. Follow up with TAM/channels for missing data.
- Raise disputes with channels if spots are not aired as per the RO/deal, or if there are discrepancies in time bands or duration.
- Coordinate with the Billing team to resolve issues based on exception reports, and follow up on revised vendor invoices, credit notes, or channel recordings.
- Share all supporting documents like client approval, estimate copies, and POs with the Finance/Commercial Team to support billing.
- Remove confirmed junk/unwanted spots after confirmation from Finance Plus.
- Monitor digital activities daily after receiving billing instructions (BI) and reports from the Business/Activation team.
- Resolve vendor queries regarding billing and disputes on a day-to-day basis.
- Follow up regularly to ensure billing is closed on time.
