Job Description
Key Responsibilities:
1. Payroll Processing & Vendor Governance
- Oversee timely and accurate processing of monthly payroll in coordination with external payroll vendor partners.
- Ensure compliance with all statutory requirements (PF, ESI, PT, LWF, TDS, etc.) and internal controls.
- Perform payroll reconciliation checks and sign-offs before disbursement.
- Monitor SLAs and quality standards for payroll partners and ensure adherence to process accuracy, timelines, and audit readiness.
2. Payroll Input Management
- Review and validate payroll input data including new hires, exits, compensation changes, variable payouts, leave data, and benefits.
- Maintain accuracy and completeness of data received from HRIS, Time & Attendance systems, and business functions.
3. Cost Governance & JV Management
- Validate payroll cost allocations, cost center tagging, and GL mappings.
- Ensure correct journal entries (JVs) are reviewed and posted in the finance systems within defined timelines.
- Reconcile payroll-related accounts in coordination with the finance team.
4. Reporting & Analytics
- Prepare and publish regular payroll reports, including headcount costing, variance analysis, YTD payroll summaries, and statutory reports.
- Support payroll-related budgeting and forecasting processes.
- Provide inputs for internal and external audits, statutory filings, and compliance reports.
5. Process Improvement & Controls
- Drive standardization and automation of payroll processes to improve accuracy and efficiency.
- Define and monitor controls around payroll data governance, segregation of duties, and system security.
- Act as the custodian of payroll policy, SOPs, and risk registers related to payroll operations.
Key Requirements:
- Education: Graduate in Commerce / Accounting / HR MBA/PGDM preferred.
- Experience: Minimum 8-10 years of experience in payroll operations, with at least 3 years in a managerial role.
- Technical Skills:
- Working knowledge of payroll processing systems (ADP, Ramco, Keka, Darwinbox, etc.)
- Strong understanding of Indian payroll laws and statutory compliance.
- Proficiency in Excel, payroll reporting, and financial reconciliations.
- ERP experience with finance systems (Oracle, SAP, etc.) is a must.
Desired Competencies:
- High attention to detail and data integrity
- Strong analytical and problem-solving skills
- Ability to manage external vendors and internal stakeholders
- Excellent communication and stakeholder engagement
- Confidentiality and ethical conduct in handling sensitive employee data
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