Manager, General Administration

About SaveLIFE Foundation

SaveLIFE Foundation (SLF) is an award-winning, independent non-profit organization committed to saving lives on roads across India and the Global South. By combining grassroots action with systemsreform, SLF has been at the forefront of introducing landmark road safety innovations—such as India's Good SamaritanLaw and the Zero-Fatality Corridor(ZFC) model. Our workhas helped reduce road crash deaths by up to 67% on some of India's most dangerous highways and has been recognized by institutions such as the Skoll Foundation, World Bank, and Government of India.

At SLF, we believe that road crashes are not accidents—they are preventable tragedies. We are on amission too prove that loss of life on roads is not a price we must pay for mobility.

Join us to help scale this mission.

About the role

As a Manager General Administration, you will play a pivotal role in ensuring the efficient and effective operation of SaveLIFE Foundation's administrative functions, with responsibilities encompassing travel management, office management, inventory management, budget control, vendor management, and more.

Your meticulous attention to detail, organisational skills, and ability to multitask will be crucial to your success in this role.

Role and Responsibilities

Travel & Logistics:

• Coordinate all employee and guest travel (domestic/international): bookings, vendors, compliance, and payments.

Facility Management:

• Manage daily office operations: hygiene, maintenance, catering, staff welfare, and safety protocols (including contracts and space).
• Organise office events, training logistics, and administrative process flows.

Procurement & Inventory Control:

• Manage vendor sourcing, onboarding (as per policy), and procurement for office supplies/services.
• Oversee inventory levels, storage, and quality, and maintain related records (stock & billing).

Vendor & Bill Management:

• Manage vendor contracts (negotiation, compliance – legal/organisational).
• Process vendor payments, resolve billing issues and conduct market reviews.

Petty Cash & Budget Oversight:

• Manage petty cash (reimbursements, tracking).
• Support Finance with admin budget preparation, monitoring, and record-keeping.

Records & Communication Management:

• Maintain organised filing systems (physical/digital), manage document flow (indexing, courier, postal).
• Draft administrative communications and reports and facilitate internal information sharing

Assets & IT Coordination:

• Maintain asset register, coordinate procurement and repairs.
• Liaise with IT vendors for hardware, software, biometrics, and ID card support.

HR & Executive Support:

• Provide administrative support for HR functions (attendance, leave, onboarding, interviews, events).
• Offer logistical and communication support to leadership as needed.

Security & Access Control:

• Manage office security infrastructure (CCTV, access control, keys).
• Ensure general office safety and security awareness.

Compliance & Government Liaison:

• Coordinate with relevant authorities (transport, police, licensing) as required.
• Ensure compliance across vendor agreements, office operations, and safety regulations.

Business Continuity Planning (BCP):

• Support the planning and implementation of BCP measures.

Academic Qualifications:

• Essential: Bachelor's degree in any discipline from a recognised university.

Professional Experience

• Minimum 12 years of proven experience in admin management, vendor management, office management or similar roles.

What You'll Gain

• A unique platform to lead change at scale, with the ability to directly influence infrastructure and policy in India and beyond.
• The chance to work with India's only organisation that combines system reform with on-the-ground action for road safety.
• Cross-sector exposure across engineering, governance, public health, and civic engagement.
• An entrepreneurial environment that values innovation, courage, and execution excellence.
• An opportunity to be part of a globally recognised movement saving thousands of lives each year.

SaveLIFE Foundation is for you if you

• Crave purpose in your work and want to solve real problems for real people.
• Thrive in a high-performance environment where outcomes matter.
• Are passionate about improving systems through technology and design.
• Want your work to matter—not just for your company, but for your country.

Personal Characteristics

• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and relevant software.
• Attention to detail and problem-solving skills.
• Action orientated with ownership and accountability
• Hands on approach, Solutions oriented; strong problem solver.
• Ability to work across teams.
• Direct, clear, and concise communicator.

How to apply: Interested candidates can apply for this positionby clicking on the following link https://forms.gle/obWbNEWUG3U7Ndv27