Manager EXIM

Job Description - MANAGER – EXIM

We are looking for an experienced Manager – EXIM to manage and oversee end-to-end Import, Export, Customs, International Trade and Logistics Operations. The ideal candidate should have strong hands-on experience in EXIM documentation, customs compliance, shipment coordination, international trade regulations, freight cost management and export/import incentive schemes.

Key Responsibilities – Import Operations

• Manage end-to-end import processes by coordinating with suppliers, freight forwarders, Customs Brokers/CHAs and internal stakeholders.
• Review and verify Commercial Invoices, Packing Lists, BL/AWB, COO, Insurance documents and other regulatory documentation.
• Coordinate transportation and shipment tracking to ensure on-time delivery and resolve delays.
• Ensure compliance with Customs regulations, DGFT, FEMA and applicable import laws.
• Ensure timely and efficient clearance of raw materials with minimum/no penalty, detention and demurrage.
• Finalize BOE checklists, HS Codes, duty structures and FTA benefits.
• Handle HS Code classification, valuation and customs compliance.
• Verify and process Bills of Entry and duty payments.
• Coordinate with Stores/Raw Material and Purchase teams for material planning and movement.
• Resolve customs queries, shipment delays and logistics-related issues.
• Prepare Import MIS, duty analysis and logistics performance reports.
• Maintain and monitor DGFT licenses including RoDTEP, MEIS, SEIS, ADL, EPCG and Project Licenses and ensure optimum utilization.
• Identify and implement cost-saving opportunities in freight, customs clearance and import operations.

Key Responsibilities – Export Operations

• Manage and review export documentation including Commercial Invoice, Packing List, Shipping Bill, COO, BL, AWB, LUT and Insurance documents.
• Ensure compliance with Customs, DGFT, Foreign Trade Policy, CAROTAR, FTA and destination-country regulations.
• Manage export incentives and documentation related to RoDTEP and other export promotion schemes.
• Handle COO issuance and FTA documentation.
• Coordinate with customers, freight forwarders, shipping lines, airlines, CHAs, banks and internal teams.
• Monitor shipments and ensure timely dispatch and delivery.
• Review draft BL/AWB with customers before final issuance.
• Coordinate container release, stuffing and shipment dispatch with shipping lines and forwarding agents.
• Resolve shipment delays, customs queries and cargo damage claims.
• Prepare export banking documents as per Incoterms and Letter of Credit (LC) requirements.
• Coordinate with banks for export realization, E-BRC generation and EDPMS closure.
• Follow up with Finance and customers for payment realization and statutory compliance.
• Coordinate with Production/Plant teams for dispatch readiness and COC/COA documentation.
• Maintain shipment trackers, customs declarations and export records.
• Prepare Export MIS, KPI dashboards, logistics performance and cost optimization reports.
• Support internal, external, statutory and customs audits.
• Build and maintain strong relationships with logistics providers, freight forwarders, customers and regulatory authorities.
• Negotiate freight rates and logistics service contracts to improve cost efficiency.

Freight Vendor Bills & Logistics Cost Management

• Verify and process freight invoices from shipping lines, airlines, freight forwarders, transporters, warehouses and CHAs.
• Validate charges against approved quotations, contracts, rate sheets and POs.
• Check freight, handling, detention, demurrage, storage and customs clearance charges.
• Resolve invoice discrepancies with logistics vendors and internal stakeholders.
• Prepare freight cost summaries and coordinate invoice approvals.
• Coordinate with Finance/AP teams for timely vendor payments.
• Monitor vendor outstanding balances and payment terms.
• Maintain records of freight bills, quotations, supporting documents and payment status.
• Reconcile logistics costs with shipment records and identify billing variances.
• Track freight expenditure, logistics costs and budget utilization.
• Support monthly accruals, cost allocation and financial reporting.
• Negotiate rate corrections and resolve vendor billing disputes.
• Ensure compliance with GST, TDS and internal financial controls.
• Support audits by maintaining complete freight and payment documentation.
• Develop freight cost MIS, KPI dashboards and cost-saving initiatives.

Required Skills

Candidates should have strong knowledge and hands-on experience in:

• EXIM Operations – Import & Export
• Customs Clearance & Customs Regulations
• DGFT / Foreign Trade Policy (FTP)
• INCOTERMS
• CAROTAR & COO Verification
• FTA Benefits & Export Incentives
• RoDTEP / EPCG / Advance Authorization / Project Imports
• BOE & Shipping Bills
• HS Code Classification & Customs Valuation
• EDPMS & E-BRC
• Letter of Credit (LC) & International Payment Terms
• Freight Forwarding & Shipping Line Operations
• Port and Shipping Line Charges
• Freight Cost & Vendor Bill Management
• EXIM MIS & KPI Reporting
• MS Office / Excel
• Strong Analytical, Negotiation & Communication Skills

Experience & Industry Background

• 8–15 years of relevant experience in Import/Export and EXIM Operations.
• Prior experience in the Manufacturing Industry is preferred.
• Hands-on exposure to Project Imports, EPCG, Advance Authorization and FTA benefits.
• Strong understanding of Customs compliance, CAROTAR and COO verification.

Education

Bachelor's Degree in International Business, Logistics, Commerce or a related discipline.

Interested candidates who meet the above requirements can share their updated CV to [Confidential Information]