About Buzznation
Buzznation is a full-service experiential marketing and events company, creating impactful brand experiences across corporate events, conferences, exhibitions, activations, and live experiences. We are driven by creativity, precision, and flawless execution.
Role Overview
The Manager Events Operations will be responsible forend-to-end planning, coordination, and execution of events, ensuring operational excellence, cost efficiency, and seamless on-ground delivery. This role is critical in translating creative concepts into well-executed experiences while managing teams, vendors, timelines, and budgets.
Key Responsibilities
Event Planning & Execution
- Ownend-to-end event operationsfrom project kick-off to post-event closure
- Translate client briefs and creative concepts into actionable operational plans
- Create detailedevent timelines, run-of-show documents, and operational checklists
- Ensure flawless on-ground execution across multiple event formats (corporate events, conferences, exhibitions, brand activations, etc.)
Team & Resource Management
- Lead, mentor, and manageoperations executives, freelancers, and on-ground teams
- Allocate resources efficiently across projects and timelines
- Coordinate with internal teams including Client Servicing, Creative, Production, and Finance
Vendor & Partner Management
- Identify, onboard, negotiate, and manage vendors (production, fabrication, AV, logistics, artists, manpower, venues, etc.)
- Ensure vendor deliverables meet quality, cost, and timeline expectations
- Build and maintain a reliable vendor ecosystem across locations
Budgeting & Cost Control
- Prepare detailedevent budgets and cost estimates
- Track expenses, manage POs, and ensure adherence to approved budgets
- Identify cost optimization opportunities without compromising quality
- Coordinate with finance for billing, vendor payments, and reconciliations
Client & Stakeholder Coordination
- Act as theoperations point-of-contactfor clients during planning and execution
- Participate in client meetings to provide operational feasibility and recommendations
- Ensure alignment between client expectations and operational delivery
On-Ground Event Management
- Lead on-site operations including setup, rehearsals, show flow, and dismantling
- Manage crisis situations, last-minute changes, and troubleshooting during events
- Ensure compliance with safety, venue, and statutory guidelines
Documentation & Reporting
- Maintain operational documentation, vendor contracts, and approvals
- Conduct post-event reviews and share learnings, reports, and closure documents
- Continuously improve SOPs and operational processes
Key Skills & Competencies
- Strongproject management and organizational skills
- Excellent vendor negotiation and stakeholder management abilities
- High attention to detail with the ability to multitask under pressure
- Strong problem-solving and decision-making skills
- Leadership mindset with hands-on execution capability
- Good communication and interpersonal skills
Desired Candidate Profile
- 610 years of experience inevents / experiential marketing / live events operations
- Proven experience managinglarge-scale events and multiple projects simultaneously
- Strong understanding of production, AV, fabrication, logistics, and venue operations
- Willingness to travel and work extended hours during events
- Proficiency in MS Office / Google Workspace; project management tools are a plus
What We Offer
- Opportunity to work onhigh-impact, marquee events and brand experiences
- Fast-paced, creative, and collaborative work environment
- Growth opportunities within a dynamic events organization
- Competitive compensation aligned with experience
