Billing, Master Data Management (MDM), and Analytics is responsible for ensuring accuracy and timeliness in billing processes, maintaining and governing procurement-related master data, and delivering actionable insights through analytics. The role supports procurement efficiency, compliance, and data-driven decision-making across the procurement lifecycle.
Key Responsibility Areas (KRAs)
- Billing & Invoice Management
- Oversee end-to-end P2P billing operations for procurement, including validation, processing, and reconciliation of vendor invoices.
- Coordinate with vendors and internal teams (finance, AP, procurement) to ensure timely and accurate invoice approvals and payments.
- Resolve discrepancies in purchase orders, GRNs (Goods Receipt Notes), and invoices.
- Quarterly Reconciliation of all vendors.
- Master Data Management (MDM)
- Manage and maintain the integrity, accuracy, and consistency of master data (vendors, materials, services, tax codes, GL codes).
- Ensure adherence to data governance policies and standard operating procedures (SOPs) for MDM.
- Collaborate with IT and procurement teams to improve data structures, taxonomy, and master data platforms (e.g., D365, SAP, Oracle, Ariba, Coupa).
- Procurement Analytics & Reporting
- Develop dashboards and reports to monitor procurement KPIs (e.g., spend analysis, PO compliance, vendor performance, invoice cycle time).
- Perform trend analysis and provide data-driven insights to support strategic sourcing and cost-saving initiatives.
- Generate MIS reports for leadership, highlighting key metrics, exceptions, and opportunities for improvement.
- Process Improvement & Automation
- Identify and implement automation opportunities in billing and MDM processes using tools like RPA, Power BI, or Tableau.
- Support continuous improvement initiatives to enhance accuracy, reduce cycle time, and eliminate manual interventions.
- Compliance & Audit
- Ensure all billing and data management practices comply with internal controls, audit requirements, and statutory regulations (GST, TDS, etc.).
- Prepare data and documentation for internal/external audits related to procurement and payments.
- Stakeholder & Vendor Coordination
- Act as a liaison between vendors, procurement operations, and finance to ensure smooth resolution of issues.
- Train vendors and internal users on billing protocols and master data standards.
Key Skills & Competencies
- Strong knowledge of procurement and billing processes
- Proficiency in ERP systems (Microsoft 365)
- Hands-on experience with data management tools and BI platforms (Power BI, Tableau, Excel VBA)
- Attention to detail and data accuracy
- Analytical mindset with strong problem-solving skills
- Good communication and stakeholder management skills
Educational Qualification
- Bachelor's degree in Commerce, Engineering, or Computer Science
- MBA/PGDM in Operations, Supply Chain, Finance, or related field (Preferred)
Experience Required
- 610 years of experience in procurement operations, billing, MDM, or analytics
- Prior experience in a shared jewellery, service, retail, FMCG, or manufacturing environment is preferred
Let me know if you'd like this tailored to a specific ERP platform (e.g., Microsoft 365) or if you want a version in PDF or editable Word format.
