Manager - Administration

About Nature Morte

Nature Morte is one of India's most internationally recognized contemporary art galleries, with a 25-year history of placing Indian artists at leading global institutions, including Tate Modern, the Guggenheim, and the Centre Pompidou. Alongside the gallery, Nature Morte operates the Saat Saath Arts Foundation, home to India's first international sculpture park, and SSA Advisory, its institutional art advisory practice. The organization is currently in an active phase of international expansion, with new locations and programes being developed globally.

Role Overview

We are looking for an experienced and proactive Manager – Administration to manage and strengthen the organization's administration function across multiple locations.

The ideal candidate should have strong expertise in cost optimization, vendor management, procurement, inventory & asset management, facilities, budgeting and MIS reporting.

Key Responsibilities

• Lead end-to-end Administration across offices, galleries and other locations.
• Drive cost control and cost-saving initiatives across administrative expenses.
• Manage procurement, vendor negotiations, quotations, contracts and AMCs.
• Maintain and monitor inventory and asset records, including periodic physical verification.
• Manage facilities, maintenance, housekeeping, security and other administrative services.
• Prepare and monitor Administration budgets and expense reports.
• Develop strong MIS, dashboards and management reports covering expenses, vendors, inventory, assets, AMCs and pending actions.
• Establish and implement SOPs, checklists and Administrative controls.
• Lead and monitor the Admin team with clear ownership and accountability.
• Proactively identify administrative requirements, risks and opportunities for improvement.
• Ensure timely closure of pending matters with minimum supervisory intervention.

Candidate Profile

• 12+ years of relevant Administration experience
• Strong experience in cost optimization, procurement and vendor negotiation.
• Proven experience in inventory, asset and facilities management.
• Strong MIS, Excel, reporting and analytical skills.
• Excellent negotiation, communication and follow-up skills.
• Highly proactive, organized and solution oriented.
• Strong team management and stakeholder coordination skills.
• Ability to independently manage multiple locations and administrative requirements.

Key Skills: Administration | Cost Control | Procurement | Vendor Management | Inventory & Asset Management | Facilities | Budgeting | MIS & Reporting | SOPs | Team Management