Manager Admin

Job Description:

Role Overview
The Manager - Admin will be responsible for overseeing the overall administration, facility maintenance, inventory management, housekeeping operations, safety compliance, and fire safety management of the organization. The role involves ensuring smooth day-to-day administrative operations, maintaining infrastructure standards, implementing safety protocols, and managing operational efficiency across the premises.

Key Responsibilities
1. Administration Management
. Oversee daily administrative operations and ensure smooth functioning of office and facility activities.
. Manage administrative staff, security, housekeeping, and support teams effectively.
. Ensure discipline, cleanliness, and operational standards are maintained across the premises.
. Coordinate with all departments for administrative support and operational requirements.
2. Facility Maintenance
. Supervise maintenance activities related to electrical systems, plumbing, HVAC, civil works, lifts, and office infrastructure.
. Ensure preventive and breakdown maintenance activities are conducted on time.
. Conduct routine inspections of buildings, equipment, and common areas to maintain operational efficiency.
. Coordinate with vendors and contractors for repair and maintenance work.
3. Inventory & Asset Management
. Maintain records of administrative inventory, consumables, office supplies, and assets.
. Monitor stock levels and ensure timely procurement of required materials.
. Ensure proper asset tracking, storage management, and inventory control procedures.
. Conduct periodic inventory audits and maintain documentation records.
4. Housekeeping Management
. Supervise housekeeping teams to ensure cleanliness and hygiene standards across all areas.
. Ensure proper upkeep of offices, common areas, washrooms, lobbies, and surrounding premises.
. Monitor housekeeping schedules, manpower deployment, and cleaning material usage.
. Conduct regular inspections to maintain high standards of cleanliness and presentation.
5. Safety & Compliance
. Ensure compliance with all safety regulations, company policies, and statutory requirements.
. Conduct regular safety inspections and identify potential hazards.
. Implement corrective and preventive measures for workplace safety.
. Coordinate safety awareness initiatives and employee safety training programs.
6. Fire & Safety Management
. Organize and conduct fire and safety drills periodically.
. Ensure all fire-fighting equipment, alarms, extinguishers, hydrants, and emergency systems are operational.
. Coordinate with fire safety agencies and ensure compliance with fire safety norms.
. Train employees and staff on emergency evacuation procedures and fire safety practices.
. Maintain records related to fire safety audits, drills, inspections, and compliance certifications.
7. Vendor & Contractor Management
. Manage housekeeping, maintenance, and facility-related vendors and contractors.
. Evaluate vendor performance and ensure service quality standards are maintained.
. Negotiate AMC contracts and monitor vendor deliverables.
8. Budget & Reporting
. Prepare and manage administration and maintenance budgets.
. Monitor expenses and implement cost-control measures.
. Prepare periodic reports related to administration, maintenance, inventory, and safety operations for management review.

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Job Expectations:

. Strong leadership and team management skills.
. Good knowledge of facility maintenance, inventory systems, safety standards, and fire safety compliance.
. Strong coordination, problem-solving, and vendor management abilities.
. Proficiency in MS Office and administrative reporting systems.
. Excellent communication and interpersonal skills.

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Minimum Qualification:

Bachelor's degree in Administration, Facility Management, Operations, or related field.

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Minimum Job Experience:

Minimum 8-15 years of experience in administration, facility management, or operations

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Reporting to:

HOD / CMD

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Travel:

Yes

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