Job Summary
The Accounts Manager – Campus will be responsible for managing end-to-end accounting operations of the assigned campus, ensuring smooth fee collection processes, vendor payments, statutory compliance, audit coordination, budget monitoring, and maintaining financial discipline in accordance with organizational policies.
The role requires coordination with academic departments, administration teams, students, vendors, and Head Office team.
Key Responsibilities
1. Student Fee Management
- Monitor student fee collection and ensure timely accounting of receipts.
- Handle student refunds, scholarships, waivers, and adjustments.
- Ensure reconciliation of fee management systems with accounting records.
2. Cash Flow, Campus Payments & Vendor Management
- Process vendor invoices.
- Ensure payments are processed as per approval matrix.
- Maintain vendor ledger reconciliations.
3. Day-to-Day Accounting Operations
- Perform bank reconciliations.
- Monitor advances and settlement of expenses.
- Ensure proper accounting documentation.
4. Statutory Compliance Coordination
- Ensure timely compliance related to:
- TDS deductions
- GST documentation
- PF and ESI and other
5. Budget Preparation and Monitoring
- Track campus budgets against actual expenditures.
- Ensure spending is within approved budgets.
- Provide budget utilization reports to campus leadership and HO finance.
6. Balance Sheet Finalisation and Audit Coordination
- Support internal audit, statutory audit, and process audits.
- Maintain records and provide required documentation.
- Ensure closure of audit observations.
7. Asset Management
- Maintain campus fixed asset records.
- Support physical verification of assets.
8. Compliance & Documentation
- Maintain proper records for agreements, invoices, tax documents, and approvals.
- Ensure readiness for inspections, accreditation reviews, and regulatory requirements.
9. Process Improvement & Automation
- Identify inefficiencies in campus finance processes.
- Support ERP implementation, digitization, and automation initiatives.
- Improve turnaround time for payments and reconciliations.
10. Liaison Work
- Coordinate with local banks for operational matters.
- Support insurance claims/documentation if required.
- Coordinate with government departments/local authorities when needed.
Required Qualifications
- CA Inter / MBA Finance / M.Com
- 7–10 years of accounting experience
- Education sector experience preferred
