Management Information System Executive

Job Summary:

We are looking for a detail-oriented and proactive MIS Executive to support the Expansion Department by maintaining accurate project data, tracking ongoing activities, managing purchase-related documentation, and coordinating invoice and PO processes. The candidate should have strong analytical skills, coordination abilities, and good knowledge of purchase and vendor management processes.

Key Responsibilities: MIS & Data Management

• Maintain and update complete expansion/project data on a daily basis.

• Prepare and manage MIS reports for ongoing and upcoming projects.

• Track project status, timelines, approvals, and handover details.

• Maintain records of store-wise CAPEX, vendor details, approvals, and project milestones.

• Generate weekly and monthly dashboards for management review. Project Coordination & Tracking

• Monitor all ongoing expansion activities across regions.

• Coordinate with Project Managers, vendors, finance, and purchase teams for status updates.

• Ensure all project-related documents are properly maintained and updated.

• Follow up on pending approvals, invoices, and documentation. Purchase & PO Management

• Raise Purchase Orders (POs) as per approved requirements.

• Maintain PO tracker and ensure timely updates.

• Coordinate with vendors and internal teams for PO closures.

• Track invoices against POs and ensure proper documentation submission.

• Maintain invoice status records including submitted, approved, pending, and paid invoices. Vendor & Documentation Management

• Maintain vendor database and related documentation.

• Support vendor onboarding and documentation processes.

• Ensure all quotations, comparative statements, work orders, and invoices are properly filed.

Experience Required:

• 3–5 years of experience in MIS, Projects Coordination, Purchase Coordination, or Operations Management.

• Experience in retail expansion, interior projects, construction, or fit-out industry will be preferred. Basic Requirements

• Bachelor's degree in commerce, Business Administration, or related field.

• Strong knowledge of MS Excel (VLOOKUP, Pivot Table, XLOOKUP, Basic Formulas, Dashboard Management).

• Good understanding of Purchase Department processes and invoice tracking.

• Strong communication and coordination skills.

• Ability to handle multiple tasks and maintain accurate records.

• Knowledge of ERP systems or project tracking software will be an added advantage. Preferred Skills

• Strong analytical and reporting skills.

• Good follow-up and coordination ability.

• Attention to detail and documentation management.

• Ability to work under deadlines and manage multiple projects simultaneously.

Key Deliverables • Accurate and updated project MIS.

• Timely PO creation and tracking.

• Proper invoice monitoring and closure.

• Daily/weekly management reports.

• Smooth coordination between Expansion, Purchase, Finance, and Vendors