License & Documentation Administrator

HIRING: License & Documentation Administrator – Passenger Cruise Operations

Are you experienced in maritime crew documentation, seafarer licensing, marine HR, or cruise crew administration

We're looking for a highly organised License & Documentation Administrator to manage licensing, certifications, compliance records and onboarding documentation for passenger cruise crew.

What You'll Be Doing

• Manage crew licences, certificates, passports, visas and medical documents

• Collect, review and verify documentation required for crew onboarding and deployment

• Track expiry dates for STCW certificates, seafarer documents, licences, visas and medical certifications

• Coordinate timely renewals of expiring documents

• Support visa, immigration and work permit requirements

• Ensure crew documentation meets vessel, company, flag-state and regulatory requirements

• Follow up on missing, incomplete, incorrect or expired documents

• Coordinate with crew, HR, recruitment, crewing, marine operations and immigration teams

• Support pre-joining documentation and ensure crew are documentation-ready before embarkation

• Maintain accurate crew files, databases, trackers and compliance records

• Prepare documentation, expiry and onboarding reports

• Support audits and documentation checks

• Handle confidential crew and employment information securely

Who We're Looking For

Strong preference for candidates with experience in:

Passenger Cruise Lines / Cruise Operators

Cruise Crew Management

Seafarer / Maritime Crew Administration

Marine HR / Crew Operations

Ship Management Companies

Maritime Recruitment / Crewing Agencies

Seafarer Licensing & Certification

Immigration / Visa / Work Permit Administration

Maritime Compliance

Crew Documentation & Document Control

Required Skills

Experience in maritime documentation, crew administration, marine HR, compliance or a similar field

Understanding of seafarer licences and maritime certificates

Experience managing high volumes of employee/crew documentation

Strong MS Excel, Word & Outlook skills

Excellent document control and record-keeping abilities

Strong attention to detail and accuracy

Excellent follow-up and coordination skills

Ability to manage multiple deadlines independently

Strong confidentiality and data-handling practices

Comfortable working in a fast-paced, deadline-driven environment

Ideal Candidate

The ideal candidate will have hands-on experience managing passenger cruise crew documentation and be comfortable tracking licences, certificates, visas and medical documents while ensuring all requirements are completed before vessel deployment.

Interested candidates can apply or share their updated CV.

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