Lead Assistant Manager

Daily operations

• Monitoring of a shared email inbox - utilized for raising issues with the vendors who are not on Slack and invoice submissions stakeholders
• Monitoring of slack channels - utilized for collaboration, raising queries, sharing documents and ad hoc questions
  
  

Finance management - Invoice processing

• Validation of approved man days
• Clarification of discrepancies within Convex and with vendors
• Providing a breakdown view for the AP team to correctly apply project codes
• Invoice receipting in Oracle
• Invoice submission to the AP team
• Maintenance of a forecast spreadsheet
  
  

Finance management - requisition management

• Liaison on requisition submission readiness
• Accurate requisition submissions (nominals, cost centers, funds, Convex entities)
• Management of change orders
  
  

Finance management - Monthly accruals

Accruals management

• data collection
• timely input file submission
• accrual review and release
  
  

Finance management - Cost adjustments

• Raising adjustment requirements with the EXL team as needed (project code assignment corrections, cost center corrections etc.) using Airtable
• Post-adjustment validation
  
  

Stakeholder engagement

• Regular liaison with Convex Finance (accruals, adjustments, financial closing support)
• Regular liaison within the Change Enablement Office team (requisitions with Change line items, processed invoices)
• Ad hoc liaison with other Convex stakeholders and vendors (e.g. Endava SoWs, AP team etc.)
  
  

SoW review

• Day rate validation, service dates validation and liaison with Convex teams
  
  

Reconciliation

• Reconciling expense reports between a spreadsheet and oracle