Role Overview:
We are looking for a highly organized and proactive professional to lead our Administration and Travel functions. The ideal candidate will manage day-to-day office operations, oversee travel management end-to-end, ensure vendor/service efficiency, and create smooth internal processes that support business operations.
Key Responsibilities:
Administration
- Oversee overall office administration, facilities management, and workplace operations.
- Manage procurement of office supplies, equipment, and services while ensuring cost efficiency.
- Coordinate maintenance, housekeeping, security, and IT/facility support teams.
- Ensure compliance with statutory, safety, and facility-management standards.
- Implement and optimize admin processes, SOPs, and policies for smooth operations.
- Vendor management including onboarding, contracts, service-level monitoring, and negotiations.
- Support HR/Admin in onboarding logistics, office events, and employee experience initiatives.
Travel Management
- Handle end-to-end corporate travel planning for employees (flights, hotels, cabs, visas).
- Build and manage relationships with travel partners and agencies for best prices and service.
- Create and maintain travel policies, approval workflows, and cost-control measures.
- Ensure smooth travel support during high-volume movement (team events, joiners, offsites).
- Maintain accurate travel records, MIS, and cost reports for management review.
Operational Excellence
- Drive continuous improvements across admin & travel functions.
- Implement technology tools for automation and process efficiency.
- Manage budgets for admin, travel, and facility operations.
People & Stakeholder Management
- Lead and mentor the admin/travel support team.
- Coordinate with leadership, HR, finance, and cross-functional teams for seamless operations.
- Act as the single point of contact for any admin- or travel-related escalations.
Requirements:
- Bachelor's degree; MBA/PGDM preferred.
- 5+ years of experience in office administration, travel management, or facilities.
- Strong vendor management, negotiation, and budgeting skills.
- Excellent communication, planning, and problem-solving abilities.
- Ability to work in fast-paced, high-growth environments with strong ownership.
