We are looking for a proactive and organised Junior Office Assistant to support the day-to-day operations of our design studio in Worli, Mumbai. The role involves coordination, hospitality, and logistical support, ensuring the smooth functioning of our creative and collaborative workspace.
Responsibilities -
Front Desk & Coordination
- Handle reception duties attending calls, greeting visitors, and coordinating vendor and client meetings
- Manage travel arrangements and bookings for the team
- Coordinate courier deliveries, material dispatches, and other external errands as needed
- Liaise with architecture and material vendors for meetings, sample collections, and deliveries
Office Support & Maintenance
- Supervise office support staff (housekeeping, pantry, gardener, etc.)
- Oversee pantry supplies, stationery, and model-making materials ensuring timely refills and inventory management
- Maintain and organise the material/sample room regularly
- Support the design team with organising and labelling material samples, and archiving physical and digital records
Logistics & Hospitality
- Manage food orders and refreshments for client meetings and internal reviews
- Maintain and update the client database including family details, birthdays, and food preferences
- Manage the birthday calendar and organise celebratory orders
- Prepare and record office vouchers, reimbursements, and petty cash expenses
Miscellaneous
- Assist the directors and partners with personal or administrative tasks, as required
- Support studio events, workshops, and team activities when needed
Qualities & Skills Required -
- Strong organisational and time management skills
- Excellent verbal and written communication
- Friendly, presentable, and professional demeanour when interacting with clients, vendors, and visitors
- A proactive, hands-on attitude and the ability to multitask effectively
- Basic proficiency in Microsoft Office / Google Workspace (Docs, Sheets, Calendar)
- Interest in architecture, design, and materials with curiosity to engage with creative workflows
- Reliability, attention to detail, and discretion when handling confidential or sensitive matters
This is a full-time, in-person position based in Worli, Mumbai, with availability within one month.
Please send your CV containing the work that best represents your professional experience. Most importantly, kindly include a covering letter describing why you would like to join us at [Confidential Information].
