Summary:
The Junior Office Admin will be responsible for managing day-to-day office operations, vendor coordination, facility management, and administrative support at Oaklane's Pune office.
The role requires strong organizational skills, reliability, and process discipline, ensuring a smooth and professional workplace environment aligned with Oaklane's standards.
1. Key Responsibilities
A. Office Operations
- Manage daily office operations and ensure smooth functioning
- Maintain office supplies, inventory, and vendor coordination
- Oversee housekeeping, maintenance, and facility management
B. Vendor & Facility Management
- Coordinate with vendors for services (IT, housekeeping, pantry, etc.)
- Track vendor contracts, invoices, and payments
- Ensure service quality and adherence to SLAs
C. Administrative Support
- Assist leadership and teams with administrative requirements
- Manage meeting room bookings and office logistics
- Support travel bookings, accommodation, and event arrangements
D. Documentation & Record Keeping
- Maintain records of invoices, contracts, and admin documentation
- Support compliance-related documentation for office operations
E. Event & Office Coordination
- Assist in organizing internal events, offsites, and team activities
- Ensure office readiness for client visits and meetings
2. Required Skills & Competencies
Technical Skills
- Strong administrative and coordination skills
- Basic knowledge of vendor management and office operations
- Proficiency in Excel, email communication, and documentation
Behavioural Competencies
- High reliability and ownership
- Strong organizational and multitasking ability
- Attention to detail
- Professional attitude and communication
- Ability to work in a structured environment
3. Experience & Qualifications
Education
- Graduate in any discipline
Experience
- 35 years in office administration / facilities / operations
- Experience in corporate office environment preferred
4. Key Performance Indicators (KPIs)
- Smooth day-to-day office operations
- Vendor performance and cost efficiency
- Timely resolution of operational issues
- Accuracy in documentation and record keeping
- Employee satisfaction with office environment
5. What's in it for the Candidate
- Opportunity to manage operations in a professional investment firm
- Exposure to structured administrative systems
- Growth into senior operations/admin roles
