Cadmatic is a leading global developer of digital and intelligent 3D-based design, engineering, and information management solutions for the marine, process, and construction industries. Our journey started in the 1980s. Over the past decade, we have grown by 20 percent annually, and it's all about talent. We truly value our people – many stay with us for years, with an average tenure of 10 years. Today we have over 330 proactive, engaged, and growth-minded people in 20 countries around the world. Over 6000 customers are using our software solutions in 60 countries. In the marine industry, our technology supports around 40 percent of the world's shipyards. We continue strong growth.
We are looking for a Junior Executive Officer to manage the daily administrative operations of our Mumbai, Thane office. In this role, you will ensure smooth office operations, coordinate travel, and provide administrative support. You will report to the Manager – HR & Admin, India, and collaborate closely with local, regional, and global teams.
What you will work on:
- Organize hotel, flight, bus, and cab bookings (OLA/Uber/Private) for the Mumbai team's domestic and international travel using CWT and Acubiz. Support and substitute Sr. Executive Officer with any travel and visa arrangements for all team India including other locations.
- Handle all inward and outward post, courier packages, and parcel logistics.
- Coordinate meal arrangements, accommodation, logistics, and ticketing for employees and visitors.
- Review reimbursement and allowance vouchers (domestic and international) for the Mumbai team.
- Maintain petty cash records for the Mumbai region.
- Coordinate housekeeping and ensure the office premises remain well‑maintained.
- Manage stationery and housekeeping inventory, vendor bills, and usage records.
- Carry out Mumbai office maintenance activities (furniture, electrical, plumbing, painting, etc.).
- Monitor usage of office supplies such as paper bundles and printer cartridges.
- Prepare monthly credit card statements for company expenses (own card).
- Support local and global event planning together with the Sr. Executive Officer, HR Manager, and the Get‑Together Team.
- Manage photocopying, scanning, and printing.
- Collaborate with IT and service vendors in troubleshooting internet, landline, SIM, and device issues.
What helps you succeed in this role:
- A bachelor's degree in commerce, arts, or science (B.Com, BA, or B.Sc).
- 3+ years of experience in administration, preferably in a multinational company environment.
- Strong proficiency in Microsoft Office tools.
- Strong coordination and organizational abilities.
- Excellent communication skills in English (written and verbal).
- A proactive, responsible, and service‑oriented approach to work.
Cadmatic as an employer:
- A stable, global company with a long history, strong future, and cutting‑edge software solutions.
- A friendly, supportive, and truly multicultural work environment where we succeed together.
- Autonomy, ownership, and trust: you're encouraged to do your best work and develop professionally.
- Competitive benefits and flexible working practices that support work‑life balance.
- An engineer‑minded, people‑first culture — we take our work seriously but also enjoy ourselves along the way.
Join our growth journey!
Delight us with your application by 21 June. If you have any questions, feel free to contact our Senior Executive Officer, Vishwapriya Patil via email at [Confidential Information]. Please note that we only accept applications submitted to our Applicant Tracking System (ATS).
We will share the salary range in the interview invitation with candidates who progress to the interview stage.
