Junior Accountant

Key Responsibility Areas (KRAs) for Junior Accountant

Reporting to: Head Accountant

Overall Objective: Support daily accounting operations, ensure accurate record-keeping, and assist in financial reporting and compliance activities.

1. Account Reconciliations

Perform regular reconciliations of various accounts (Bank, Credit Card, Buyer & supplier statements)

Investigate and resolve any discrepancies found during reconciliations

Maintain accurate records of all reconciliation activities

2. Voucher and Transaction Entry

Process and enter financial transactions accurately and timely into the accounting system

Ensure proper accounting entries of all transactions according to the chart of accounts

Maintain supporting documentation for all entries

3. Accounts Payable Management

Process vendor invoices and ensure timely payment of bills

Maintain accurate vendor records and manage vendor inquiries

Assist in preparing accounts payable reports

4. Accounts Receivable Support

Assist in generating customer invoices accurately and timely

Support collection efforts by providing necessary documentation

Help maintain customer account records

5. Cash Management

Handle and record cash transactions accurately

Prepare daily cash reports and assist in cash flow monitoring

Ensure proper controls and security measures for cash handling

6. Financial Reporting Assistance

Assist the Head Accountant in preparing financial reports

Gather and compile financial data for various reports

Help in maintaining schedules and working papers for financial statements

7. Compliance Support

Assist in gathering information for tax returns and other statutory filings

Help maintain records necessary for audits and compliance checks

Stay informed about basic accounting regulations and standards

8. General Ledger Maintenance

Assist in maintaining the general ledger

Help in month-end and year-end closing processes

Support in reconciling general ledger accounts

9. Document Management

Maintain organized files of all financial documents, both physical and digital

Ensure easy retrieval of financial information when needed

Assist in implementing and maintaining document retention policies

10. System and Process Support

Use accounting software efficiently for daily tasks

Suggest improvements for accounting processes when identified

Assist in data entry and maintenance of financial databases

11. Administrative Support

Provide general administrative support to the finance department

Assist in preparing correspondence related to financial matters

Help coordinate meetings and maintain department calendars as needed