Jr. Sales Admin

Company Description

All Four Season is dedicated to providing unparalleled travel experiences for both leisure and corporate travelers. With a passion for exploring the wonders of the world, the company delivers exceptional service to help individuals and organizations fulfill their travel needs. Whether it's leisure or business travel, All Four Season is committed to delivering best-in-class services to ensure a seamless journey.

Role Description

The Sales Admin Junior supports the Sales Team by managing documentation, coordination, data accuracy, proposal preparation, and process compliance. This role ensures smooth internal operations, timely follow-ups, and efficient back-end support to enhance sales performance.

Key Responsibilities

Sales Operations & Documentation

• Maintain and update sales inquiry leads, databases, and CRM entries
• Prepare and organize sales documents, quotations, proposals, and booking forms
• Track complete inquiry lifecycle: New In Progress Converted Lost
• Maintain accurate, error-free Google Sheets / Excel trackers
• Assist in preparing sales decks, MIS reports, email drafts, and client responses

Coordination & Support

• Coordinate with internal departments for availability, pricing, timelines, and approvals
• Support sales managers with follow-ups, reminders, and routine office coordination
• Keep organized records of call logs, client communication, confirmations, and approvals
• Collaborate with team to ensure weekly sales meet readiness and data accuracy

Process & Compliance

• Generate basic SAR-assisted line items as required
• Manage filing for contracts, NDAs, invoices, vouchers, and confirmations
• Ensure adherence to internal SOPs, audit checks, and process discipline
• Assist with basic administrative support required for internal sales workflows

Required Skills & Qualifications

- Graduate (Any discipline)

- Google Sheets & Excel (VLOOKUP, Pivot, Basic formulas)

- MS Word & PowerPoint

- CRM/Lead tracking tools

- Strong communication and coordination

- High accuracy and organization

- Follow-up discipline & process adherence

- Team support mindset & office etiquette