IT Asset Manager Engineer

Role & responsibilities:

IT Asset Tracking & Monitoring

• Implement asset tracking systems using barcodes, RFID, or asset management software.
• Monitor asset movement across departments, locations, and users.
• Track usage metrics and performance to aid in decision-making (e.g., for upgrades or reallocation).

End-User Support and Communication

• Coordinate with helpdesk and support teams to manage user onboarding/offboarding asset requirements.
• Educate end-users on proper asset usage and responsibilities.

Audit & Governance

• Prepare for and support internal/external audits of IT assets.
• Maintain audit trails for asset movement, changes, and disposals.
• Provide data for financial, security, and compliance audits

Asset Lifecycle Management

• Track the complete lifecycle of IT assets (from procurement to disposal).
• Maintain an up-to-date asset inventory (hardware, software, licenses, etc.).
• Ensure proper tagging, classification, and documentation of all assets.

Procurement & Vendor Coordination

• Collaborate with procurement teams to source IT assets cost-effectively.
• Manage vendor relationships for asset purchasing, support, and renewals.
• Review and negotiate vendor contracts and service level agreements (SLAs).

Cost Optimization & Budgeting

• Monitor asset-related spending and identify cost-saving opportunities.
• Plan and forecast IT asset requirements based on organizational needs.
• Assist in creating and managing the IT asset budget.

Disposal and Decommissioning

• Handle the secure and environmentally responsible disposal of obsolete assets.
• Ensure data is wiped or destroyed before asset disposal or reallocation.
• Track and report on carbon footprint and e-waste management through proper asset disposal.

Contract Lifecycle Management

• Manage warranties, support contracts, and maintenance agreements.
• Track contract expirations and renewals to avoid service disruptions.

Standardization & Optimization

• Establish hardware and software standards to simplify support and reduce costs.
• Recommend new technologies and asset upgrades based on performance and TCO (total cost of ownership).

Policy & Compliance Management

• Develop and enforce IT asset management policies and standards.
• Ensure compliance with internal policies and external regulatory requirements (e.g., GDPR, ISO 27001).
• Conduct audits and risk assessments related to IT assets.

Software License Management

• Ensure software compliance and manage licenses to avoid audits or legal risks.
• Track license usage and renewals.
• Reclaim unused or underutilized software licenses.

Preferred candidate profile:

Relevant SAP Modules Experience:

SAP Asset Accounting (FI-AA)

• Core module for managing fixed assets throughout their lifecycle.
• Tracks acquisition, depreciation, transfer, and retirement of IT assets.
• Ensures alignment with financial accounting and compliance standards.

SAP MM Tasks

• Creating purchase requisitions (PR) and purchase orders (PO).
• Goods receipt and inventory tracking.
• Vendor coordination and invoice matching.