IT Asset Management Executive

Job Description

Location

Kochi, Kerala

Work Mode

Work from Office

Experience

2+ Years

Employment Type

Full-Time

Department

Admin

Role Overview

We are looking for an IT Asset Management Executive to manage and coordinate the complete lifecycle of the company's IT assets, including laptops, desktops, monitors, peripherals and other IT equipment. The role focuses on asset administration, inventory management, allocation and recovery, documentation, and coordination with the IMS team and external service vendors.

IT Asset Management & Inventory

• Maintain an accurate inventory of all company IT assets and complete asset details such as asset ID, serial number, make/model, purchase date, warranty, status and assigned employee.
• Ensure proper asset tagging, documentation, periodic physical verification and reconciliation.
• Update records whenever an asset is issued, transferred, returned, replaced or retired.
  
  

New Employee Onboarding

• Coordinate asset requirements for new joiners and arrange laptops/desktops and peripherals.
• Coordinate with IMS for OS installation, software configuration, security setup and technical readiness.
• Coordinate with vendors when servicing or preparation is required.
• Complete handover documentation, obtain employee acknowledgement and update the asset register.
  
  

Employee Exit & Asset Recovery

• Coordinate recovery of IT assets during resignation, transfer or separation.
• Verify returned assets against allocation records and document visible damage or missing items.
• Coordinate with IMS for technical verification, data/security checks and system clearance.
• Coordinate vendor servicing where required and update asset status for storage or reassignment.
  
  

Coordination with IMS & External Vendors

• Coordinate asset-related activities between employees, IMS, HR and external vendors.
• Raise and track requests for servicing, repair, replacement and other asset requirements.
• Track service status, follow up until closure and maintain vendor movement records.
  
  

Asset Administration & Documentation

• Maintain asset handover, return and transfer records.
• Maintain warranty, AMC/service and vendor records.
• Prepare periodic reports on assigned, available, under-repair and pending-recovery assets.
• Support audits with accurate asset records and documentation.
  
  

Asset Lifecycle Management

• Track assets from procurement, tagging and allocation through maintenance, recovery, reassignment and retirement/disposal.
• Monitor asset availability, highlight upcoming requirements and coordinate replacements based on business needs, condition, warranty or lifecycle.
  
  

Required Skills & Qualifications

• 2+ years of experience in IT Asset Management, IT Administration, Asset Coordination, IT Operations Administration or a similar role.
• Experience maintaining IT asset inventories and records.
• Strong documentation, coordination and follow-up skills.
• Experience handling onboarding and exit-related asset processes.
• Good working knowledge of MS Excel/Google Sheets and documentation tools.
• Good written and verbal communication skills.
  
  

Preferred Skills

• Experience with an IT Asset Management, ITSM, ERP or HRMS system.
• Experience with asset tagging and physical asset verification.
• Exposure to IT procurement, warranty and AMC coordination.
• Experience coordinating with hardware/service vendors.
• Basic understanding of IT infrastructure and workplace IT equipment.
  
  

Key Attributes

• Highly organized and detail-oriented.
• Strong ownership of asset records and documentation.
• Process-oriented and systematic.
• Responsible and trustworthy in handling company assets.
• Comfortable coordinating with multiple stakeholders.
• Able to manage day-to-day IT asset activities independently.