Invoice Acquisition Specialist

Since 2003, Entrata has evolved from a visionary, student-led startup into a global leader in AI-driven property management technology. Today, we power the industry's most essential operating system, serving owners and residents worldwide through a comprehensive suite of intelligent leasing, payment, and communication tools powered by cutting-edge AI. With a proven track record of sustained growth and a global team of more than 2,200 employees, we offer the rare combination of established stability and high-velocity innovation. Recognized by the Silicon Slopes Hall of Fame and the Utah Business Fast 50, Entrata fosters a culture of radical transparency and entrepreneurial energy. At Entrata, we create an environment where different perspectives are valued and respected. Those perspectives challenge assumptions, strengthen our decisions, and raise the bar as we reshape the global living experience through AI-powered solutions.

As an Invoice Acquisition Specialist you will provide utility and invoice management services to a portfolio of clients. Clients choose Entrata to manage their community utility bills and generate individual resident invoices in a timely and accurate manner. A successful Invoice Acquisition Specialist will maintain our high standards for accuracy while ensuring the timely receipt of all of our client's invoices.

• Overseeing a portfolio of clients by tracking their monthly invoices and ensuring timely receipt of those invoices


• Optimizing invoice receipt method to ensure the fastest receipt possible


• Coordinating with utility providers to resolve discrepancies, discrepancies, and invoice-related issues


• Ensure compliance with tax regulations, accounting standards, and company policies


• Assisting team members, as needed, to fulfill their job duties


• Partnering with other departments when taking on new properties to ensure a smooth transition


• Collaborating with Utility Service Manager and other internal teams to ensure client needs are met


• Meeting department metrics and KPI's


• Ensure compliance with tax regulations, accounting standards, and company policies


• Participate in the development and implementation of best practices for invoice management

• High school diploma or equivalent


• Proficiency in Google Office Suite


• Strong attention to detail and data accuracy


• Excellent communication and interpersonal skills


• Ability to deliver quality results with strict deadlines


• Excellent problem solving skills and attention to detail


• Self-motivated with or without supervision; a healthy desire to constantly succeed


• Ability to work well with others in a team setting

• Utility experience


• Accounting experience, specifically accounts payable


• Associate's or bachelor's degree in finance, accounting, or a related field


• Experience with invoice processing software or accounting software (e.g., QuickBooks, SAP)


• Knowledge of tax regulations and accounting principles


• Prior experience in a property management or real estate industry


• Ability to handle a high volume of invoices and meet deadlines in a fast-paced environment

Entrata is dedicated to creating a workplace where a diverse and inclusive team thrives in an environment free from discrimination. We provide equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, protected veteran status, or any other applicable characteristics protected by law.

It's a great place to work! Will you join us

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.