Inventory & Procurement Manager

Experience Required: 34 YearsIndustry Preference: Events, Exhibitions, Experiential Marketing, Production, Live EventsLocation: BengaluruEmployment Type: Full-time, On-site

About the Role

We are looking for a proactive and detail-oriented Inventory Manager with strong experience in event-based inventory management. This role is ideal for someone who has handled high-value event assets, short turnaround deployments, and multi-location event operations, rather than traditional warehouse or FMCG inventory environments.

Key ResponsibilitiesEvent Inventory Planning & Control

• Plan, track, and manage inventory for multiple ongoing events, installations, and activations
• Ensure right inventory availability for events, demos, roadshows, and client deployments
• Coordinate inventory movement between office, event sites, vendors, and storage locations

Asset Tracking & Accountability

• Maintain accurate inward / outward logs for all event assets (hardware, displays, props, equipment)
• Track asset allocation, usage, returns, damages, and losses
• Conduct pre-event and post-event inventory checks
• Ensure accountability of inventory assigned to event teams

Event Operations Coordination

• Work closely with Event Operations, Production, and Project teams
• Support logistics planning including dispatch, packing, transport, and retrieval
• Ensure inventory readiness aligned with event timelines and schedules

Vendor & Procurement Support

• Coordinate with vendors for rental equipment, fabrication materials, and consumables
• Support procurement for event-specific inventory based on project requirements
• Verify vendor invoices related to inventory and rentals

Audits, Reporting & Documentation

• Conduct regular physical inventory audits
• Maintain updated inventory reports and asset registers
• Prepare usage, damage, and loss reports post events
• Suggest improvements in inventory processes to reduce loss and delays

Compliance & Maintenance

• Ensure safe handling, storage, and maintenance of event assets
• Flag repair, servicing, or replacement needs proactively
• Maintain inventory SOPs specific to event-based operations

Required Skills & Qualifications

• 34 years of hands-on experience in event inventory management (mandatory)
• Experience in events, exhibitions, experiential marketing, production houses, or live events
• Strong understanding of event logistics and asset movement
• Ability to manage multiple events simultaneously
• Proficiency in Excel / Google Sheets (inventory tracking & reporting)
• Strong coordination and communication skills
• High ownership, accountability, and problem-solving mindset

Good to Have

• Experience handling AV equipment, LED screens, interactive tech, or event hardware
• Familiarity with inventory or asset management tools/software
• Exposure to on-ground event execution

What We're Looking For

• Someone who thrives in fast-paced, deadline-driven event environments
• Comfortable working with tight timelines and last-minute changes
• Hands-on and solution-oriented rather than purely administrative