Why CDM Smith
Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it's a priority that the company takes good care of you and your family.
Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive, and inclusive work environment that fosters personal leadership, career growth, and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions, and bring diverse perspectives. Join our team, and together we will make a difference and change the world.
Job Description
CDM Smith is looking for an Intermediate Marketing Content & Database Administrator.
This role maintains the firm's marketing content database on SharePoint, ensuring all content is accurate, consistent, and aligned with firm's standards. The position focuses on content editing, quality control, and database management, supporting business development efforts across the firm.
You will work with marketing teams and technical staff to review, update, and manage content used in proposals, presentations, and other client-facing materials.
This is a process-driven, detail-focused role involving routine review and editing of content to ensure it is complete, accurate, and ready for use. This position is also the point of contact for our proprietary tool, ChatWith, a suite of AI-powered tools designed to help teams reuse marketing content and work more effectively.
How This Role Fits into the Bigger Picture
Maintaining accurate, standardized data directly supports business development efforts. This role sits at the center of that effort by:
- Reviewing submissions from technical staff and marketing teams
- Enforcing editorial, formatting, and brand standards
- Managing the release of approved content into the database
- Supporting the ChatWith platform by:
- Gather and communicate user feedback, coordinating improvements with the Business Technology team, and assisting users as needed.
- Play a role in crafting the future of ChatWith based on stakeholder needs; make tool recommendations and document business requirements
- Validate that any delivered functionality meets the goals of the requirement prior to being released to production
- Conduct demos, hold office hours, etc. to educate users on platform capabilities, as needed.
Key Responsibilities
- Review and edit content to ensure clarity, accuracy, and alignment with style and brand standards
- Manage updates, tagging, and maintenance of records in our SharePoint database
- Communicate with content owners to clarify information and request revisions as needed
- Track content status to ensure completeness before release
- Use AI-supported tools to improve consistency and efficiency where appropriate
- Collaborate with global teammates, working across time zones
- Support the ChatWith platform, in partnership with Business Technology and on behalf of stakeholder needs
Working Environment
- Reports to the Manager of the global Marketing Services Center
- Works closely with marketing teams and technical contributors across the firm
- Most communication is via email and shared systems
- Work is structured and routine, with success measured by accuracy and consistency.
Minimum Qualifications
Required Qualifications:
- Minimum 4 years of experience in a corporate environment managing content or databases
- Strong editing and proofreading skills with high attention to detail
- Strong written and verbal communication skills
- Excellent command of grammar and spelling
- A strong command of Microsoft Word, Excel, PowerPoint, and Power BI
- Experience working with templates, style guides, and defined standards
- Ability to provide clear direction and enforce compliance
- Ability to work independently in a deadline-driven environment
- Intermediate proficiency with SharePoint or similar systems.
Personal Attributes
- Highly organized and dependable with strong attention to detail
- Comfortable working in a routine, process-driven role
- Proactive in asking questions and clarifying expectations
- Able to manage work across multiple stakeholders and time zones.
Preferred Qualifications
- BA or BS in Communications, Marketing, Business, Journalism, or related degree
- Experience in AEC or related industry
- Experience supporting marketing or proposal teams
- Familiarity with structured content systems
- Comfortable using AI-supported tools for editing and content review
Amount Of Travel Required
0%
Background Check and Drug Testing Information
CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as CDM Smith) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.
Agency Disclaimer
All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.
Business Unit
COR
Group
COR
Assignment Category
Fulltime-Regular
Employment Type
Regular
