Industrial Relations Manager

1. Role Purpose

The role is responsible for ensuring end-to-end statutory and labour law compliance across multiple project sites engaged in installation, commissioning and maintenance of Siemens Energy India Ltd product / service range like switch gears, transformers, turbines, and related infrastructure. The incumbent will act as a central compliance anchor, partnering with site teams to ensure adherence, mitigate risks, and manage regulatory interactions.

2. Key Responsibilities

A. Compliance Monitoring & Governance

• Monitor and review monthly statutory compliance across all project sites pan-India covering, not limited to, Wages, Overtime, PF, Shops and Establishment, Interstate migrant workers, Building and Other Construction Workers, ESI, Professional Tax, Contact labour, etc
• Develop and implement a robust compliance tracking and reporting system (dashboards, MIS, alerts).
• Aware about changes arising from the new Labour codes (Wages, Social Security, Industrial Relations, OSH)
• Conduct periodic compliance audits (physical/ virtual) and identify gaps with actionable closure plans.
• Standardize compliance processes, checklists, and documentation practices across sites.

B. Advisory & Capability Building

• Guide site Project/ HR/ IR teams and contractors on statutory requirements and compliance frameworks.
• Provide interpretations of laws and practical solutions to operational challenges at sites.
• Develop SOPs, compliance manuals, and toolkits for site teams.
• Conduct training sessions/ workshops for site teams and contractors on labour law compliance and regulatory updates.

C. Regulatory Liaison & Issue Resolution

• Monitor and review along with applicable agency for sites in obtaining registrations, licenses, and statutory approvals.
• Assist in handling inspections, audits, and inquiries from labour authorities.
• Guide site teams in responding to notices, show-cause letters, and legal queries.
• Liaise with local authorities and external consultants to resolve complex compliance issues.

D. Contractor Compliance Management

• Ensure contractors adhere to statutory obligations including wage payments, social security, and welfare provisions.
• Implement contractor compliance evaluation and rating mechanisms.
• Review contractor documentation and ensure compliance before onboarding and during execution.

E. Risk Management & Reporting

• Identify compliance risks and escalate critical issues to leadership.
• Maintain a centralized repository of compliance records and statutory filings.
• Prepare periodic compliance reports for senior management.
• Track legal changes and proactively update internal stakeholders on implications.

F. Continuous Improvement

• Drive digitization/automation of compliance tracking systems.
• Benchmark best practices across industry and implement improvements.
• Strengthen internal controls and governance frameworks for site compliance.

3. Key Interfaces

• Internal: Site and Central Project Management teams, HR/ IR Teams, Legal, Finance, Procurement
• External: Labour Authorities, Inspectors, Consultants, Contractors

4. Qualifications & Experience

Education

• Postgraduate in HR / Industrial Relations / Personnel Management (mandatory)
• LL.B. (preferred)

Experience

• 10–15 years of relevant experience in labour law compliance, preferably in:
• Infrastructure / EPC / Engineering / Manufacturing sectors
• Multi-location/site-based operations
• Strong exposure to handling statutory compliance for project sites and contractor workforce.

5. Functional Competencies

• In-depth knowledge of Indian labour laws and upcoming Labour Codes
• Experience in handling inspections, litigation support, and regulatory interactions
• Ability to interpret legal provisions and translate into actionable guidance

6. Behavioral Competencies

• Strong ownership and hands-on approach
• Problem-solving mindset with attention to detail
• Ability to work in ambiguous, dynamic site environments
• Strong stakeholder management and influencing skills
• High integrity and compliance orientation

7. Additional Requirements (Good to Have)

• Experience in digital compliance tools / platforms
• Exposure to unionized environments and IR issues
• Familiarity with audits, certifications, and EHS compliance frameworks

8. Reporting Structure

• Reports to: Head – IR

10. Success Metrics (KPIs)

• Compliance score across sites
• Reduction in non-compliance instances and penalties
• Timely closure of audit observations
• Effectiveness in handling inspections and notices
• Contractor compliance adherence levels