At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.
Viatris empowers people worldwide to live healthier at every stage of life.
We do so via:
- Access – Providing high quality trusted medicines regardless of geography or circumstance;
- Leadership – Advancing sustainable operations and innovative solutions to improve patient health; and
- Partnership – Leveraging our collective expertise to connect people to products and services.
Every day, we rise to the challenge to make a difference.
The Indirect Procurement Support Specialist is responsible for supporting the end-to-end indirect procurement process, ensuring compliance with company sourcing and purchasing policies, and driving efficient Procure-to-Pay (P2P) execution. This role will review high-value purchase requisitions, monitor PO lifecycle activities, provide training and guidance to stakeholders, support reporting and analytics, and support procurement governance and improvement initiatives. The Specialist will act as a key liaison between requesters / buyers, accounts payable, and procurement excellence teams to ensure compliant, efficient, and timely procurement operations.
Key Responsibilities
Procurement Compliance & Requisition Review
- Review and validate high-dollar purchase requisitions (PRs) prior to sourcing and purchase order creation.
- Ensure Local Indirect Procurement Procedure compliance, including:
- Completion of required sourcing events.
- Collection and documentation of a minimum of three competitive supplier quotations.
- Inclusion and consideration of preferred suppliers.
- Identify and escalate non-compliant transactions and recommend corrective actions.
Procure-to-Pay (P2P) Process Support
- Serve as a subject matter expert on the end-to-end procurement process:
- sourcing
- Purchase Requisition (PR)
- Purchase Order (PO)
- Goods Receipt (GR)
- Invoice Processing
- PO Lifecycle Management and Closure
- Encourage self-service user support
- Partner with Accounts Payable to resolve PO, receipt, and invoice discrepancies.
Purchase Order Lifecycle Management
- Monitor purchase orders from creation through closure by issuing the monthly open PO report
- Support periodic PO cleanup and closure activities
Reporting & Analytics
- Support Procurement Excellence team in generating procurement operational reports and dashboards. Analyze procurement data to identify trends, risks, and process improvement opportunities.
- Monitor key procurement metrics, including but not limited to:
- Requisition cycle times
- Compliance rates
- Supplier utilization (including e-catalog and preferred suppliers)
- PO coverage
- Any other identified metrics
Continuous Improvement
- Identify opportunities to improve procurement efficiency, compliance, and data quality.
- Participate in system enhancement testing, user acceptance testing (UAT), and process standardization initiatives.
Success in this role will be measured through:
- Consistent adherence to procurement policies and procedures, resulting in high compliance rates for sourcing events, competitive quote requirements, preferred supplier utilization, and approval workflows.
- Accurate and timely review of documents
- Highly custom service orientated: ability to support users across the complete Source-to-Pay (S2P) lifecycle—from sourcing events through requisitioning, purchase order management, goods receipts, supplier invoicing, and PO closeout—will be a key differentiator for success in this role.
- Ability to proactively identify and implement improvement opportunities
Key Performance Indicators (KPIs) may include:
- Requisition-to-PO cycle time
- PO aging and closure metrics
- Process improvement initiatives completed and realized benefits
Required Qualifications
- Bachelor's degree in supply chain, Procurement, Business Administration, Finance, or related field.
- Fluency in English is a must, additional language is a plus.
About Your Skills & Experience:
- 2–5 years of experience in indirect procurement, procurement operations, procurement compliance, or P2P support.
- Experience reviewing purchase requisitions, purchase orders, and sourcing documentation.
- Strong understanding of indirect procurement categories and procurement governance requirements.
- Experience supporting procurement audits and compliance activities.
- Experience in multinational company
- Procurement ERP system experience: comfortable working across multiple procurement platforms. Advanced SAP skills are required, while experience with SMART by GEP, SAP Ariba Sourcing, SAP Ariba Buying, and SAP Ariba Invoice Management/Supplier Portal is highly preferred.
