IN_RBIN_Senior Officer_Administrative, Secretarial Services

Job Description

Organize andmanageappropriate schedule management

• Organize calendars and appointments by prioritizing multipleinternal and external meetings, maintaining a list of contacts toensure efficient use of leadership time

Manage Meetings

• Organize meetings, audio/video conferences, workshops andlogistics ensuring all necessary arrangements are met forachieving successful meetings

Liaise andmanageStakeholders

• Communicate and close loop with internal and externalstakeholders about meeting schedules and agenda, travel plansby maintaining confidentiality of sensitive information

ManageTravel andaccommodation

• Organize travel arrangement including flights, hotels andtransportation ensuring a comfortable travel experience andtimely settlement of the travel bills as per internal policy

Provide Administrative Support

• Support for Presentations, Data management, relevantevents/workshops, audit coordination, Managing office supplies, report cost center expenses, Asset management and processinvoice for smooth flow of business operations

Organize anddrive Employee engagementandcommunication coordination

• Enable and drive employee engagement and Communicationmatrix

Qualifications

Education

• Graduation (BA/ B.Sc/B.Com) or post-graduation in any discipline
• Secretarial Practice diploma/Course will be an added advantage

Experience

• 5-8 years experience as Secretarial or Office Assistant role
• 3 years experience as executive secretary to Senior leadership

Knowledge

• Competent in Domestic and International travel guidelines and understanding of policies
• Exposure in working with tight schedules & handling crisis

Functional skills

• Competent in MS Outlook and Office tools, share point, ppt preparations
• Competent in communication and interpersonal skills
• Competent in time management, SAP & IT tools
  

Additional Information

Purpose of this position is to support senior leadership by acting as a partner in effective management of stakeholders,meeting schedules, travel, administrative support and related tasks while maintaining high confidentiality.