Human Resources Intern

Human Resources Intern (Paid Internship)

Recruitment

• Source candidates through LinkedIn, database searches, job postings, networking, headhunting, and referrals.
• Discuss candidate profiles with the People & Culture (P&C) Manager.
• Prepare long lists of candidate profiles and schedule initial screening interviews for the P&C Manager – ensuring at least five relevant candidates are interviewed per vacancy.
• Schedule interviews for candidates short-listed by management.
• Prepare presentations for management institutes, colleges, etc.
• Handle walk-in interviews and manage related logistics.
• Liaise regularly with recruitment consultants.
• Maintain a database of all profiles received via the company website and other sources.

Onboarding

• Carry out employee documentation, including personal and bank account details.
• Ensure all necessary facilities are in place before joining – email access, laptops, stationery, mobile phones, ID cards, etc.
• Create and maintain individual employee files with all required documents.

Training & Development

• Assist the P&C Manager in establishing and regularly updating the training calendar.
• Coordinate with trainers to ensure timely execution of training programs.
• Collect and review trainee feedback post-training sessions.

Employee Coordination

• Maintain employee leave records based on approvals from line managers.
• Maintain a database of employee account details.
• Prepare flyers for various employee-related activities.
• Continuously update and maintain employee information records.
• Handle and escalate HR-related queries from employees as necessary.

Policies & Projects

• Assist the P&C Managers in developing and implementing company policies and procedures.
• Conduct market research to identify best practices in various HR areas.
• Undertake strategic projects as assigned from time to time.
• Contribute to the ongoing automation of HR processes, including coordination with the IT department.

Office Administration

• Ensure continuous availability of office facilities – water, coffee, stationery, etc.
• Make timely payments of utility bills.
• Maintain the office petty cash register.
• Coordinate the issuance of building and office access cards.
• Coordinate with vendors to ensure a regular supply of T-shirts, mugs, bags, and other corporate gift items.

Event Management

• Organize regular office events – birthdays, cultural functions, festival celebrations, etc.
• Monitor and implement the employee welfare calendar, which includes over 25 events annually.
• Actively participate in official corporate events organized or attended by the company.

Educational Requirements

• Graduate / Postgraduate in Human Resources.
• IT-related knowledge is an added advantage.

Skills / Competency Requirements

• Ability to interact effectively with individuals from diverse backgrounds.
• Ability to present factual information clearly, confidently, and concisely.
• Excellent written communication skills, using clear and concise language.
• Proficiency in MS Office and other tools such as Microsoft Publisher.