Job Description
Role: HR Generalist & Executive Assistant
Location: Vadodara
Reports To: Managing Director
Role Overview
Phonon is seeking a HR Business Partner and Executive Assistant to the Founders to help strengthen our people processes, recruitment practices, and performance management systems as the company grows.
This role will work closely with leadership and department heads to ensure that HR processes support organizational growth, accountability, and team development. In addition to core HR responsibilities, the role will also support the Founders on select coordination and administrative priorities.
The position is ideal for an experienced HR professional who enjoys building structured HR systems while working in a flexible, part-time capacity.
Key Responsibilities
1. Performance Management System (PMS)
- Design and manage the company's performance management framework.
- Coordinate goal setting, mid-year reviews, and annual appraisals.
- Work with managers to ensure measurable KPIs are defined.
- Track performance improvement plans (PIPs) and follow-up actions.
2. Recruitment & Talent Acquisition
- Coordinate hiring across departments including engineering, product, sales, and operations.
- Source candidates through job portals and professional networks.
- Conduct initial screening interviews.
- Coordinate interview processes with hiring managers.
- Manage offer letters and candidate communication.
3. Talent Development & Organizational Support
- Support leadership in team structure planning and hiring strategy.
- Assist managers in identifying skill gaps and development needs.
- Help build a positive, accountable, and performance-driven culture.
- Standardize processes for onboarding, confirmation, promotion, and exits.
- Support management in handling sensitive HR matters.
4. Founder Support (Coordination & Admin): Support the Founders on select administrative and coordination tasks, including:
- Meeting scheduling and follow-ups
- Internal coordination across teams
- Travel planning and logistics
- Assist in ensuring priority actions and reviews are tracked and closed.
Desired Candidate Profile
- 6-10 years of experience in HR Business Partner / HR Generalist roles.
- Experience in technology companies or startups preferred.
- Strong exposure to PMS, recruitment, and HR policy frameworks.
- Ability to work independently with senior leadership.
- Good judgment and strong interpersonal communication skills.
- Comfortable operating in a founder-led, fast-moving environment.
Success in this Role
- A structured and fair performance management system is consistently followed.
- Recruitment pipelines are active and hiring cycles are efficient.
- HR policies and employee processes are clearly defined and implemented.
- Managers receive HR support in handling people and performance issues.
