Position: Human Resources Executive
Location: Remote / Local to Coimbatore
Experience: 2–3 Years
Employment Type: Full-Time
About the Role
- We are looking for a proactive and detail-oriented Onboarding Specialist to manage end-to-end onboarding activities for India and US-based contract hiring. The ideal candidate should have hands-on experience in onboarding processes, documentation management, compliance coordination, ATS management, and stakeholder communication within the recruitment or staffing industry.
- The candidate should be highly organized, self-motivated, and capable of collaborating effectively with cross-functional teams in a fast-paced consulting environment.
Key Responsibilities
- Manage end-to-end onboarding activities for contractors and consultants across India and US hiring.
- Coordinate with recruiters, hiring managers, HR, payroll, and consultants to ensure smooth onboarding processes.
- Handle onboarding documentation including MSA, NDA, offer letters, compliance documents, and background verification coordination.
- Maintain and update onboarding databases, trackers, and employee records with high accuracy.
- Ensure compliance with company policies, client requirements, and onboarding procedures.
- Manage and maintain ATS platforms such as Ceipal and other recruitment/onboarding tools.
- Support policy management and ensure proper documentation and process adherence.
- Coordinate joining formalities, timesheets, contract documentation, and onboarding checklists.
- Build strong relationships with internal stakeholders, vendors, and consultants.
- Provide timely onboarding status updates and reports to management.
- Support process improvement initiatives to enhance onboarding efficiency and candidate experience.
Required Skills & Experience
- 2–3 years of experience in onboarding, recruitment operations, or HR coordination.
- Hands-on experience onboarding contractors for India and US-based hiring.
- Strong experience handling MSA, NDA, onboarding documentation, and compliance processes.
- Experience maintaining onboarding databases and recruitment records.
- Hands-on experience with ATS platforms such as Ceipal.
- Good understanding of contract staffing and recruitment industry processes.
- Strong stakeholder management and communication skills.
- Ability to work independently and collaborate with cross-functional teams.
- Consulting or staffing industry experience is preferred.
- Self-motivated, detail-oriented, and process-driven mindset.
Preferred Qualifications
- Experience working in recruitment consulting or staffing organizations.
- Familiarity with US staffing and contractor onboarding processes.
- Strong organizational and multitasking abilities.
Soft Skills
- Excellent communication and interpersonal skills
- Strong coordination and follow-up skills
- Positive attitude and team collaboration mindset
- Ability to work in a fast-paced environment
- Problem-solving and ownership mindset
