Human Resources Executive

Job Profile for HR - Executive

Job Summary:

This role requires a proactive individual who can create a positive employee experience, 

maintain compliance with company policies, and support the organization's day-to-day HR 

needs.

As an HR Executive, you will play a key role in ensuring smooth HR operations, focusing on 

recruitment, employee relations, and HR policies. Your goal is to foster a productive and 

supportive work environment, contributing to the overall organizational growth.

Key responsibilities:

1. Recruitment & Onboarding:

• Draft and post job openings on relevant job boards, company websites, and social 

media platforms.

• Coordinate the recruitment process, including job posting, screening resumes, 

scheduling interviews (Virtual or in-person), and conducting initial interviews.

• Calling potential candidates and shortlisting their profiles post 1st round of calling.

• Manage the end-to-end onboarding process for new hires, including documentation, 

orientation, and induction training.

• Identify and work with reputable recruitment agencies to source candidates for 

specialized roles. Negotiate favorable terms and conditions with external recruitment 

agencies, including fee structure and timelines.

• Provide clear feedback to candidates, whether successful or unsuccessful, ensuring a 

positive image of the company is maintained.

2. Employee Relations:

• Address employee queries regarding HR policies, procedures, and benefits.

• Support the development and implementation of employee engagement activities and 

programs and managing EES survey.

• Foster a culture of open communication where employees feel comfortable voicing 

their ideas, suggestions, or concerns.

• Conducting Cultural Events and Activities such as Annual Events, Festivals & 

Celebrations, Team-Building Activities and Wellness Programs for employees.

• Collaborate with department heads and managers to identify training needs based on 

performance evaluations and team feedback. Organizing Training Programs such as 

internal training, external training and E-Learning & Online Platforms.

• Assist in conflict resolution and handle workplace grievances.

3. Employee Exit & Termination

• Manage resignation/termination processes, including notice, documentation, and exit 

interviews.

• Prepare relieving letters, experience certificates, and final settlements (in coordination 

with finance).

• Ensure company assets are returned and access is revoked.

4. HR Policies & Procedures:

• Assist in the development, implementation, and updating of HR policies and employee 

handbooks. Ensure that all HR policies are documented and stored in an easily 

accessible location, such as the company's Ons drive. Create clear, user-friendly 

handbooks or manuals that employees can refer to.

• Ensure consistent application of policies and provide guidance on best HR practices.

• Ensure transparency and clear communication regarding HR policies, procedures, and 

any organizational changes.

• Develop comprehensive onboarding training sessions to familiarize new hires with 

company processes, culture, tools, and expectations.

• Handle the exit formalities including conducting exit interviews and processing 

resignations.

5. Compensation & Employee Data management:

• Maintain accurate employee records (personal files, attendance records, leave 

balance, etc.).

• Maintain the company's assets management file.

• Monitor employee attendances and regularize it and generating warnings and memos

• Administering compensation and benefit plans for employees

• Ensure that the company complies with labor laws and statutory regulations (PF, ESIC, 

etc.).

• Develop SOPs for common HR functions such as recruitment, onboarding, 

performance reviews, disciplinary actions, and terminations.

6. Employee Travel Management

• Handle travel bookings (flights, accommodation, transport).

• Maintain travel approval workflows and cost control.

• Prepare travel itineraries and support employees during business trips.

7. Events & Engagement Activities

• Organize company-wide events: 

o Sports events

o Family gatherings

o Festivals & cultural celebrations

o Team outings / off-sites

o Birthday / Work anniversary celebrations

• Plan and execute internal engagement activities and wellness initiatives.

8. Office Culture & Refreshments

• Manage ordering of refreshments, snacks, pantry items, and office supplies.

• Uphold decorum, cleanliness, and professional office etiquette.

• Coordinate with vendors and ensure timely replenishment.

9. Records & Documentation

• Maintain employee files, HR trackers, attendance records, and leave management.

• Update HRIS/ERP systems and ensure data accuracy.

• Prepare monthly HR reports (hiring status, attrition, attendance, etc.).

10. Performance Management:

• Identify training needs and work with management to organize relevant training 

sessions.

• Coordinate employee development programs to enhance skills and productivity.

• Help develop performance improvement plans and follow up on corrective actions.

Required Skills & Qualifications

• Bachelor's degree in human resources, Business Administration, or related field.

• 1–4 years of HR experience (or more for senior-level).

• Strong understanding of HR processes, recruitment, and HR compliance.

• Excellent communication, coordination, and interpersonal skills.

• Ability to handle confidential information professionally.

• Proficiency in MS Office and HRIS tools.

• Strong understanding of HR functions (recruitment, compensation & benefits, labour

laws, etc.)

• Ability to handle sensitive information with confidentiality.

• Good problem-solving and conflict-resolution abilities.

• Great attention to detail, Fast Learner, Collaborative team spirit

Preferred Qualifications (Optional)

• Experience in event management or office administration.

• Familiarity with Fair Work Act, WHS guidelines, and Australian HR practices.

• Knowledge of travel coordination and vendor management.

• Strong organizational and multitasking abilities.

Key Attributes

• High ownership and accountability.

• Friendly, approachable, and employee-centric attitude.

• Ability to balance professionalism with empathy.

• Detail-oriented, reliable, and highly organized.

• Strong sense of integrity and confidentiality.

• Strong problem-solving abilities, with a focus on driving results and delivering value to 

customers

Working condition

• Full-time position

• 4 days working from office

• Office-based, with occasional travel for recruitment or training purposes

• • Reporting to Director