Job Summary
We are seeking a proactive and versatile HR & Admin Manager to manage the dual responsibilities of Human Resources and Office Administration. In this hybrid role, you will be the backbone of our daily operations, ensuring a productive work environment while managing the full employee lifecycle from recruitment to exit.
Key Responsibilities
Human Resources Management:
- Recruitment & Onboarding: Manage the end-to-end recruitment process, including posting job ads, screening resumes, scheduling interviews, and coordinating with department heads. Facilitate smooth onboarding for new hires (documentation & induction).
- Attendance & Payroll Support: Maintain accurate attendance, leave, and overtime records. Assist finance/accounts teams with payroll processing by providing verified data.
- Employee Relations & Culture: Act as the first point of contact for employee grievances and queries. Organize team-building activities, celebrations, and town halls to foster a positive work culture.
- Compliance & Documentation: Maintain up-to-date employee files and ensure compliance with local labour laws and company policies. Prepare and issue letters (Offer, Appointment, Confirmation, Relieving).
- Performance Management: Assist leadership in coordinating performance appraisal cycles, tracking KPIs, and maintaining appraisal records.
Office Administration & Facility Management
- Facility Operations: Oversee general office upkeep, cleanliness, and maintenance. Coordinate with vendors for housekeeping, security, electrical, and plumbing repairs to ensure a safe working environment.
- Procurement & Inventory: Manage inventory of office supplies, stationery, and pantry items. Negotiate with vendors to procure high-quality goods/services at cost-effective rates.
- Travel & Logistics: Coordinate employee travel arrangements, including booking flights, trains, and accommodation. Manage local logistics and courier services.
- Asset Management: Maintain a register of company assets (laptops, mobiles, furniture) and oversee their issuance and return.
- Visitor Management:
- Manage the reception area and handle incoming calls/correspondence in a professional manner.
Qualifications
- Education: Bachelor's degree in Human Resources, Business Administration, or a related field.
- Experience: 45 years of proven experience in HR operations or Office Administration. Experience in a manufacturing or technical environment is a plus.
Skills
- Strong understanding of HR processes and labour regulations
- Excellent organizational and time-management skills with the ability to multitask.
- Proficiency in MS Office (Excel, Word, PowerPoint) and HRMS tools.
- Strong verbal and written communication skills.
