About the Company
FlixStock is an AI-powered visual commerce company that helps global fashion and lifestyle brands create high-quality product imagery at scale. Using advanced AI and creative technology, it enables brands to produce consistent, cost-effective, and faster visual content for e-commerce, marketing, and digital channels. FlixStock serves retailers and brands across multiple international markets, helping them accelerate content production while maintaining quality.
About the Role
We are looking for a highly organized and execution-driven HR & Administration Executive to oversee day-to-day office administration and operational activities while supporting key HR processes. This role is ideal for someone who thrives in a fast-paced environment, takes ownership, and enjoys handling multiple responsibilities to ensure seamless business operations.
Responsibilities
- Administration & Office Operations
- Manage end-to-end office administration and ensure smooth day-to-day operations.
- Coordinate with housekeeping, office support staff, vendors, and facility partners.
- Monitor office maintenance, stationery, pantry, office assets, and inventory.
- Handle travel bookings, flight/train ticketing, hotel reservations, and travel logistics.
- Prepare vendor invoices, maintain administrative records, process bills, and coordinate with the Finance team.
- Manage courier services, office correspondence, and general administrative documentation.
- Ensure a safe, organized, and well-maintained workplace while driving operational efficiency.
- HR Operations
- Manage employee attendance, leave records, and attendance regularization.
- Maintain employee records and HR documentation.
- Assist with employee onboarding and other HR operational activities as required.
Qualifications
- 3–6 years of experience in Administration and HR Operations.
Required Skills
- Strong experience in office administration, vendor management, travel coordination, invoicing, and facility management.
- Excellent organizational and multitasking skills with strong attention to detail.
- Proficiency in MS Office, especially Excel; experience with HRMS/ERP tools will be an advantage.
- Strong communication skills with a proactive, hands-on, and ownership-driven approach.
Preferred Skills
- Experience in a fast-paced environment.
