Human Resources Administrative Assistant

Business overview

Volex is a global leader in integrated manufacturing for performance-critical applications and a supplier of power products. We serve a diverse range of markets and customers, with particular expertise in cable assemblies, higher-level assemblies, data center power and connectivity, electric vehicle charging, and consumer electricals. We are headquartered in the UK and operate from 28 manufacturing locations with a global workforce of over 14,000 employees across 25 countries. Volex operates across five divisions: Complex Industrial Technology, Consumer Electricals, Electric Vehicles, Medical, and Off-Highway/Specialist Automotive. Our products are sold through our own locally based sales teams and through authorized distributor partners to Original Equipment Manufacturers (OEMs) and Electronic Manufacturing Services (EMS) companies worldwide. All of the products and services that we offer are integral to the increasingly complex digital world in which we live, providing power and connectivity from the most common household items to the most complex medical equipment.

Job Role / Job Overview

The HR Administrative Assistant role reports to the APAC HR Director.

Responsibilities Provide support to HR & Administrative related duties

Update & maintain employee records (onboarding/offboarding/staff movement)

Assist in data collation for any statistical purposes

To remain updated on Employment Act Review & update HR or any other related policies

Other ad-hoc HR & Administrative duties

Education & Certifications

Minimum Degree level with at least 3 years of administrative/HR experience

Proficient in Microsoft Office, especially Excel, Powerpoint

Job Specific Technical Requirements

Provide all-rounded and professional admin services to the employees; Organising company events and staff wellbeing activities

Responsible for external vendors management, such as contract renewal, regular cleaning services and repairs for the office

Support with the APAC recruitment team activities in job posting, candidate screening, interview arrangement etc;

Support with the leave and attendance administration;

Work closely with APAC C&B team to ensure timely and smooth payroll/CPF processingAble to handle employee's enquiries and gives discipline counselling when necessary;

Handle employee on-boarding and off-boarding;

Ensure timely submission of government claims such as Child Care Leave, Maternity/ Paternity Leave, etc

Support Global Policy implementation for APAC site offices

Responsible for monthly sustainability reporting for APAC site offices

Job Specific Personal Requirements

Good concentration and initiatives to apply academic knowledge to new tasks in every project undertaken.

Good ability for team work, coordination and cooperationResilient, flexible, creative, fast learning aptitude.

Can Do attitude

Positive attitude and ability to work independently

Good interpersonal and communication skillsBe responsible; Demonstrate strong execution capability and coordinating skill;

High work efficiency

Languages

Fluency in English is essential.

Mandarin or Bahasa Indonesia language skills will be a plus