Human Resource Executive

Role & responsibilities

1. Onboarding and Documentation

• Coordinate end-to-end onboarding process for new hires.
• Ensure timely collection, verification, and filing of employee documents.
• Facilitate orientation sessions and support new joiners in their settling-in phase.
• Maintain onboarding trackers and checklists.

2. Background Verification (BGV)

• Liaise with third-party vendors to initiate and complete background checks.
• Track BGV status and escalate delays.
• Ensure completion of BGV documentation before confirmation timelines.

3. HRMS Data Management

• Enter, update, and audit employee data in the HRMS system.
• Maintain accurate employee records (personal, professional, statutory).
• Generate and validate system reports to ensure data accuracy.
• Must have hands-on experience with any HRMS application (e.g., Workday, Darwinbox, Keka, SAP SuccessFactors, etc.).

4. Reporting & Analysis

• Prepare HR reports including headcount, attrition, onboarding status, confirmation due, and HRIS updates.
• Support in HR metrics and dashboard creation as required.

5. Employee Interaction and Feedback

• Connect with new hires periodically during their initial months to collect feedback and address concerns.
• Escalate any issues or special requests to relevant stakeholders.

6. Employee Confirmation Process

• Track upcoming confirmation due dates.
• Follow up with managers to ensure timely completion of probation assessments.
• Issue confirmation letters to employees post-approval.

7. Employee Engagement and Events

• Assist in planning and executing employee engagement initiatives.
• Help organize internal events, celebrations, and wellness activities.
• Collect feedback and suggest improvement ideas for better participation.

8. Separation Process

• Coordinate end-to-end offboarding activities for exiting employees.
• Ensure smooth completion of resignation formalities, including documentation and clearance.
• Schedule and conduct exit interviews; compile and report insights to HR leadership.
• Update HRMS and maintain accurate exit records.
• Coordinate with IT/Admin/Finance to ensure proper handover and asset recovery.

Preferred candidate profile

• We are seeking a proactive and detail-oriented HR Executive with 1 to 4 years of experience to support key HR operations.
• This role demands a hands-on individual who can manage employee onboarding, data management, engagement initiatives, separation handling, and support in day-to-day HR functions.
• The ideal candidate will bring a positive attitude, strong coordination skills, and a passion for creating a seamless employee experience.
• Prior experience with any HRMS application is essential.