HR Specialist - Onboarding

We are seeking a highly organized and detail-oriented HR Specialist - Onboarding to join our team. The ideal candidate will have extensive experience in HR operations, reporting, and systems, with a strong focus on the onboarding and employee lifecycle. This role requires a professional who is not only proficient in data management but also capable of acting as a change agent, driving process improvements, and ensuring a seamless experience for new hires and current employees.

Key Responsibilities

• HRIS and Data Management:
• Collate and analyze data to create and deliver monthly HR Management Information (MIS) reports, dashboards, and scorecards.
• Perform periodic data validation across multiple HR systems to ensure data integrity and accuracy.
• Maintain the integrity of data within HR systems by identifying and resolving inaccuracies and implementing preventative measures.
• Provide support and training to HR users to improve data accuracy on HR systems.
• Onboarding & Employee Lifecycle:
• Ensure quality and timely HR shared services delivery, adhering to established service levels, especially for offer letter generation and onboarding processes.
• Support, implement, and modify onboarding and other HR processes to align with the overall employee journey.
• Execute additional tasks to provide a seamless experience for candidates and employees during onboarding and mobility.
• Be responsible for the global background screening for offered candidates, liaising with screening agencies and HR Business Partners to resolve discrepancies.
• Ensure timely maintenance of employee records and documents in electronic format, undertaking regular audits to ensure their upkeep.
• Compliance & Audits:
• Review and implement processes and procedures to ensure operational compliance with local regulations and regulatory requirements.
• Conduct regular audits of assigned work to ensure accuracy and completeness.
• Adhere to all risk, confidentiality, and audit requirements.
• Cross-Functional Collaboration:
• Front-end employee queries on various HR processes, using HR Information Systems to ensure records are updated and kept confidential.
• Liaise with HR Business Partners from all locations as required.
• Support the Shared Services team on various initiatives and tasks as advised by management.
• Payroll & Benefits:
• Liaise with local Finance and payroll vendors to support the processing of monthly payroll and resolve inquiries.
• Administer employee benefits, working closely with HR Business Partners to ensure compliance with employment law.
• Maintain meticulous records of all payroll-related documentation and reconcile monthly changes to ensure accuracy.

About You

• Education: Graduate or postgraduate from a recognized university.
• Experience:
• 7-9 years of experience working within an HR group or as an admin assistant (grade 7).
• 6-8 years of experience in HR reporting/MIS and data handling.
• 6-8 years of experience with Indian payroll, with knowledge of other countries payroll being an advantage.
• Skills:
• Sound knowledge of HR and payroll processes, including a solid understanding of India taxation and employment law.
• Proven experience presenting accurate data analysis and reports to stakeholders.
• High degree of attention to detail and accuracy.
• Strong organizational, administrative, and analytical skills.
• Ability to be flexible, resilient, and work with a sense of urgency in a fast-paced environment.
• Proficient in MS Office (Word, Excel, PowerPoint), and demonstrated competence in Visio and SharePoint.
• Experience with Oracle HRIS (EBS) is preferred.