Job Scope:
1. Internship Programme Administration
- Manage the end-to-end administration of internship programme.
- Collate internship applications from various recruitment platforms and disseminate relevant applications to hiring supervisors.
- Coordinate calls for internship project submissions for scholarship and award schemes.
- Execute end-to-end processing of internship requests and internal approval workflows within the ERP system.
- Prepare Certificates of Completion and coordinate distribution with respective General Admins.
- Administer internship feedback forms and maintain proper records.
- Handle enquiries from hiring supervisors and interns on internship-related processes and enquiries, including ERP submissions, stipends, onboarding timelines, laptop requests, temporary passes, leave application.
2. Training Coordination & Operations Support
- Training Coordination: Liaise with departments to consolidate schedules and manage the SharePoint training repository.
- Enrolment & Tracking: Monitor sign-ups, provide stakeholders status updates.
- Partnership: Manage agreements, pre-enrolment documentation, and onboarding processes as the primary point of contact.
- Program Administration: Support training logistics, including participant briefings, room setup, and attendance tracking.
- Finance & Reporting: Oversee end-to-end billing and process invoices accurately.
- Undertake any other duties or projects as assigned to support the department's strategic objectives.
Requirements
- Diploma or Degree in Business Administration, Human Resource, or related disciplines.
- Prior experience in administrative, operations, HR, training coordination, or internship management roles would be advantageous.
- Strong coordination and communication skills with ability to manage all internal and external stakeholders
- Meticulous and organised, with good follow-through on operational matters, complex administrative tasks, financial documentation
- Proficient in Microsoft Office application (SharePoint/Forms)
Contract Duration: 12-month contract starting from approx. July 2026.
Working Arrangement:
- Mondays to Fridays: 8.30 am to 6.00pm
Location: Fusionopolis
Salary: $3000
EA License No.: 96C4864
Reg No.: R25128798 HUANG QIMENG
