The HR Operations & Admin Manager is responsible for the engine room of the organization. This role focuses on optimizing HR processes—from payroll and compliance to data management—while simultaneously overseeing the physical or virtual workspace. The ideal candidate ensures that every employee touchpoint is seamless, data-driven, and legally compliant.
Key Responsibilities :
1. HR Operations & Process Excellence
- Employee Lifecycle Management: Oversee the administrative side of hiring, including contract generation, background verification, and offboarding.
- Payroll & Benefits: Manage the monthly payroll process, ensuring accuracy in statutory deductions (PF, ESI, TDS) and benefit administration.
- HRIS Management: Maintain and update the Human Resources Information System (HRIS) to ensure data integrity and generate reports on turnover, leave, and hiring metrics.
- Policy Optimization: Periodically review and update standard operating procedures (SOPs) for leave, attendance, and remote work.
2. Administrative & Facility Management
- Office Operations: Lead the administration team in managing office facilities, security, and vendor contracts.
- Procurement: Manage budgets for office supplies, hardware (laptops, servers), and employee assets.
- Compliance & Legal: Ensure the office and company operations comply with local health, safety, and labor regulations.
- Project Logistics: Support specialized project needs, such as coordinating resources for field data collection or multilingual transcription teams.
3. Compliance & Risk Management
- Audit Readiness: Ensure all employee records and company licenses are audit-ready at all times.
- Document Control: Maintain high standards of data privacy and document accuracy, especially for sensitive technical or financial roles.
Technical Skills & Qualifications
- Experience: Minimum 6–8 years in HR Operations or Office Management.
- Education: Master's in HR (MBA/MSW) or equivalent professional experience.
- Software Proficiency:
- Advanced Excel/Google Sheets for data analysis.
- Attention to Detail: Proven ability to manage high-volume documentation with zero errors (e.g., precise spelling in multilingual contracts or technical JD requirements).
