HR Manager

• We are looking for an experienced and responsible HR Manager who can independently manage day-to-day HR operations and take ownership of key HR processes. 2 The role will involve managing employee lifecycle activities, attendance and leave, payroll coordination, employee documentation, performance and disciplinary matters, HR communication, and other operational HR responsibilities. 3 The ideal candidate should be confident in handling employees and managers, resolving HR-related matters independently, maintaining confidentiality, and ensuring timely execution of HR processes. The person will also be responsible for managing and guiding the existing HR team members.
  
  

Key Responsibilities / KRA 1. HR Operations & Employee Lifecycle: Manage end-to-end employee lifecycle activities including joining, onboarding, transfers, confirmations, promotions, employee movements and exits. Ensure employee records, documentation and HR databases are accurate and up to date.

Coordinate and monitor joining formalities, appointment letters, HR documentation and employee files. Handle employee exits, clearance processes, Full & Final settlements and exit documentation. 2. Attendance, Leave & Payroll Coordination: Oversee monthly attendance, leave and reporting processes.

Ensure attendance and leave records are accurately updated, reviewed and approved within defined timelines. Coordinate with payroll/accounts for accurate and timely payroll processing. Resolve attendance, leave, salary and related employee queries.

Monitor LOP, deductions, recoveries and other payroll-related inputs. 3. Employee Relations & Grievance Handling: Act as a point of contact for employees for HR-related concerns and queries. Handle employee grievances, conflicts and workplace issues professionally and confidentially.

Support management in addressing behavioural, disciplinary and performance-related matters. Conduct employee discussions where required and ensure appropriate documentation and follow-up. Maintain a professional and positive employee environment. 4.

Performance Management: Coordinate the employee performance management process, including goal/KRA setting, reviews and confirmations. Follow up with managers on performance reviews and ensure timely completion. Support managers in handling underperformance and performance improvement processes.

Maintain appropriate records of performance-related discussions and actions. 5. HR Policies & Compliance: Implement and ensure adherence to company HR policies and processes. Draft and communicate HR policies, guidelines, notices and employee communications as required.

Ensure HR processes are aligned with applicable statutory and labour requirements. Maintain necessary HR records and documentation for compliance and internal requirements. Coordinate with external consultants/agencies wherever required. 6.

Recruitment & Manpower Coordination: Coordinate with management and hiring teams for manpower requirements. Support recruitment activities including sourcing, screening, interviews, selection and offer rollout. Ensure timely joining against approved positions.

Maintain manpower records and track open positions and hiring status. 7. HR Documentation & Communication: Prepare and issue HR-related letters including appointment, confirmation, promotion, warning, disciplinary, termination, relieving and other employee communications. Draft professional communication for HR announcements, reminders and policy-related matters.

Ensure all sensitive employee communication is handled appropriately and confidentially. 8. HR Team Management: Manage and guide the existing HR team members. Allocate responsibilities and ensure timely completion of day-to-day HR activities.

Review the work of the HR team and maintain proper follow-up on pending matters. Develop a structured handover and tracking mechanism to ensure continuity of HR operations. Ensure critical HR activities continue smoothly in the absenc