HR Executive / HR Generalist (Operations & Employee Support)

Job Title: HR Executive / HR Generalist (Operations & Employee Support)

Job Summary

JRD Systems is looking for a proactive HR Executive / HR Generalist to support day-to-day HR operations, employee onboarding, office administration, travel coordination, and employee engagement activities. The ideal candidate will act as a central point of coordination between employees, management, vendors, and clients while ensuring smooth operational support.

Key Responsibilities

HR Operations

• Coordinate end-to-end employee onboarding and joining formalities.
• Prepare and maintain employee documentation and onboarding checklists.
• Schedule client meetings, internal meetings, and interview/calendar invites.
• Coordinate and kick-start client calls, ensuring all stakeholders are available.
• Support employee communication and HR operational activities.

Insurance Administration

• Coordinate Business Insurance and Employee Health Insurance enrollments, renewals, and employee queries.
• Maintain insurance records and liaise with insurance providers.

Travel Coordination

• Plan and coordinate domestic and international travel.
• Book flights, hotels, local transportation, and prepare travel itineraries.
• Coordinate travel approvals and related documentation.

Office Administration

• Manage office supply purchases through Amazon and other vendors.
• Track inventory and ensure timely procurement of office essentials.
• Coordinate lunch orders and refreshments for employees and meetings.
• Support general office administration activities.

Finance Coordination

• Coordinate with the India Accounting team regarding Accounts Receivable and Accounts Payable activities.
• Assist in collecting invoices, expense documentation, and vendor coordination.

Required Skills

• 2–5 years of experience as an HR Executive, HR Generalist, or HR Operations Executive.
• Experience in employee onboarding and HR administration.
• Strong calendar management and meeting coordination skills.
• Experience coordinating client meetings and scheduling invites (Microsoft Outlook/Google Calendar).
• Good communication and stakeholder management skills.
• Experience in travel planning and vendor coordination.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).

Preferred Skills

• Experience handling employee insurance administration.
• Exposure to basic HRIS systems.
• Experience working in IT consulting or corporate environments.
• Knowledge of office administration and procurement processes.

Education

• Bachelor's degree in Human Resources, Business Administration, Commerce, or a related field.
• MBA/PGDM in HR is an added advantage.