HR Employee Operations Executive

To execute and support all employee lifecycle transactions accurately, on time, and in compliance with company policies and legal requirements, ensuring a seamless employee experience and high data quality within HR systems.

FUNCTIONAL RESPONSIBILITIES

Pre-Joining & Onboarding Support

• Prepare and issue offer letters, collect joining documents, and verify candidate details
• Initiate and track background verification (BGV) and ensure timely closure
• Collect and validate bank details, personal information, and statutory forms (PF, ESI, etc.) prior to joining
• Create employee codes and onboard new hires in Darwinbox
• Coordinate onboarding logistics — induction scheduling, ID creation, and system access setup
• Respond to pre-joining queries and ensure smooth candidate-to-employee transition

Employee Lifecycle Transactions

• Execute employee data changes related to confirmations, transfers, promotions, grade changes, and deputations in HRMS
• Update and maintain accurate records for personal, organizational, and employment details
• Coordinate with HRBPs and Payroll for employee movements and ensure timely reflection in systems
• Track and close lifecycle workflows within defined SLAs and maintain documentation for audit readiness

Exit & Separation Processing

• Process employee resignations and exit formalities in Darwinbox, ensuring timely clearance initiation
• Coordinate for final settlement inputs, benefits discontinuation, and generation of relieving letters
• Ensure all exit documentation is complete, archived, and compliant with policy and legal standards
• Support exit interview coordination and experience tracking

Data Accuracy & System Updates

• Maintain 100% accuracy of employee data in HRMS and ensure alignment with payroll and compliance systems
• Conduct periodic data validations and reconciliations to identify and rectify errors
• Escalate discrepancies or process deviations to the Lead – Employee Operations for resolution
• Ensure confidentiality and adherence to data privacy norms at all times

Coordination & Stakeholder Support

• Collaborate with HRBPs and COE teams for smooth transaction flow
• Support query resolution related to lifecycle actions in coordination with the HR Helpdesk
• Provide timely inputs and reports to internal stakeholders as per defined timelines
• Maintain professionalism and service orientation in all employee and stakeholder interactions

Continuous Improvement

• Identify recurring issues or process bottlenecks and suggest improvements to enhance efficiency
• Support automation and workflow simplification initiatives within Darwinbox
• Participate in process standardization, documentation, and best practice sharing across HRSS

EXPERIENCE

• 3+ years of experience in HR Operations or Shared Services handling employee lifecycle activities
• Hands-on experience with Darwinbox (preferred) or other HRMS tools such as SAP SuccessFactors, Workday, or Oracle
• Understanding of payroll linkages, compliance documents, and HR data workflows
• Strong MS Excel and HR data handling skills

Graduate in Human Resources, Commerce, or Business Administration (Postgraduate preferred)