Position Overview:
The HR Coordinator supports HR functions through recruitment assistance, onboarding, HR administration, employee relations, administrative support and other HR activities. This role plays a crucial part in maintaining HR operations and promoting positive employee experiences. The ideal candidate will be highly organized, detail-oriented, and capable of accurately managing multiple tasks in a fast-paced environment, with a focus on continuous improvement and collaboration.
Responsibilities:
Onboarding and offboarding Support:
- Maintain onboarding and offboarding termination process and new hire orientation program.
- Accountable for gathering and organizing all new hire documents.
- Prepares and delivers new hire orientation while verifying new hire documents.
- Conduct 30, 60, 90 days new hire check-ins with new hires.
HR Operations Support:
- Maintain employee records and HR databases, and protect sensitive information
- Prepare accurate HR records
- Preparing, maintaining and updating standard operating procedures (SOPs).
- Collaborates with the HR Team for day today activities, report preparation and assist in ad-hoc HR reports, presentations and support as required
- Handle day-to-day HR administrative tasks, such as attendance, leave management, and payroll coordination
Data Management, Compliance Reporting:
- Maintain accurate records in the Applicant Tracking System (ATS), ensuring data integrity across all talent processes.
- Assist in compiling and analyzing workforce planning data and support the preparation of reports and presentations for executive leadership.
- Assisting, maintaining and adhering to Firm related compliance requirements.
- Track and manage employee s Paid Time Off (PTO) and Holidays
- Prepare periodic HR reports and dashboards to ensure compliance with statutory regulations.
Talent Acquisition Campus Recruitment:
- Manage the logistics of campus recruitment events, including coordinating event registrations, securing venues, and organizing promotional activities.
- Ensure that all materials and giveaways are ordered, branded, and aligned with the company s recruitment goals.
- Assisting and coordinating onboarding new employees, employees from newly integrated firms, and global colleagues.
- Provide support and coordination for recruitment projects, working closely with supervisors, hiring managers, and HR team members.
Project Coordination
- Assist in planning and executing talent-related projects such as onboarding initiatives, campus events, employee experience programs, business combinations, and global talent strategy rollouts.
- Manage project documentation, track progress against goals, and support the development and implementation of standard operating procedures (SOPs) for talent operations.
Process Improvement Collaboration:
- Facilitate communication and collaboration across HR sub-teams to ensure a unified approach to talent management.
- Identify and address issues affecting recruitment processes, implementing activities to continuously improve efficiency.
- Collaborate with Enterprise Technology Solutions (ETS) to optimize the use of HR systems and tools.
- Serve as a resource for recruitment policies, procedures, and practices, providing guidance to colleagues, HR team members, and other stakeholders as needed.
Requirements:
- Bachelor s degree in Human Resources, Business Administration, or a related field.
- 3+ years of experience in Recruiting, HR, or talent management, preferably in a global environment.
- Experience with ATS (preferably Lever) and other talent management systems.
- Strong organizational and project management skills, with the ability to prioritize and multitask effectively.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and HR software.
- Exceptional communication skills, both written and verbal, with a high level of professionalism.
- Detail-oriented with a strong focus on accuracy and quality.
- Proactive problem-solver with a continuous improvement mindset.
- Adaptable and able to thrive in a fast-paced, dynamic environment.
- Ability to work independently and as part of a team, engaging with multiple stakeholders across different geographies.
